Executive Assistant

Hackensack Meridian Health; North Bergen (NJ); On-site; USD 40,000 - 57,000; Full time

Job summary

Hackensack Meridian Health is seeking an Executive Assistant to support senior executives in a fast-paced healthcare setting in North Bergen, NJ. The role requires experience with calendar management, travel coordination, and handling confidential information.

Ideal candidates will have 10+ years in a related field, strong communication skills, and proficiency with Microsoft Office and Google Suite. This on-site position offers comprehensive benefits and opportunities to contribute to

Qualifications

• Required: excellent written and verbal communication skills.
• Must have strong organizational skills and attention to detail.
• Experience supporting C-suite or top executives is preferred.

Responsibilities

• Schedule appointments and meetings for department personnel.
• Screen calls, transfer, and deliver messages to appropriate staff.
• Prepare memos, notes, and presentations as needed.
• Generate reports and manage invoices and expense reports.
• Maintain confidential and time-sensitive materials.

Skills

Excellent communication

Strong organizational skills

Prioritization and independence

Problem solving

Education

High School diploma or GED

Bachelor's degree may be substituted

Associates or Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant reports to the Executive(s) and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.

Responsibilities

A day in the life of an Executive Assistant at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
• May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Responsible for confidential and time sensitive material.
• Relies on experience and judgment to plan and accomplish goals.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.
• Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of 10 years' experience is a related field.
• Minimum of 2 years working for top level Executive(s).
• Bachelor's degree may be substituted for some of the required experience.
• Excellent written and verbal communication skills.
• Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.
• Strong problem solving skills.
• Strong organizational skills with attention to detail.
• Ability to prioritize and work independently on a variety of tasks.
• Must possess the ability to take initiative and handle stressful situations.

Education, Knowledge, Skills and Abilities Preferred:

• Associates or Bachelor's degree.

Starting Minimum Rate

Minimum rate of $35.17 Hourly

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.