Executive Assistant for the Deputy Borough President

City of New York; New York (NY); On-site; USD 63,000 - 98,000; Full time

Job summary

City of New York seeks an Executive Assistant to the Deputy Borough President in Brooklyn. The role provides high-level administrative and project support, manages complex calendars, coordinates travel, and assists with strategic initiatives.

Reports to the DBP and Senior Project Manager in a fast-paced public service environment. Responsibilities include preparing memos and correspondence, briefing materials, and ensuring timely communications with stakeholders.

Qualifications

• A baccalaureate degree from an accredited college or equivalent experience.
• Strong organizational skills and ability to manage complex calendars.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level executive support to the Deputy Borough President, including calendar management and scheduling.
• Coordinate travel, prepare memos and correspondence, and manage docs and reports.
• Monitor project timelines, track commitments, and support cross‑functional initiatives.
• Serve as primary contact for internal and external stakeholders with sound judgment and professionalism.
• Assist with special projects and community relations activities as needed.

Education

Bachelor's degree

High school diploma or equivalent

Job description

Executive Assistant for the Deputy Borough President

• Full-time
• Agency: BOROUGH PRESIDENT-BROOKLYN
• Job Category: Constituent Services & Community Programs
• Salary Band: $90,000 to $100,000
• Compensation: USD 62,868 - USD 97,593

The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide high-level administrative and project management support to The Deputy Borough President (DBP), ensuring the efficient operation of executive offices and the successful coordination of strategic initiatives. This role serves as a trusted partner to the DBP, managing complex calendars, coordinating cross-functional projects, facilitating communications, and supporting day-to-day operations in a fast-paced, public service environment. Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the planning and the execution of a range of special initiatives under the Deputy Borough President’s purview in addition to scheduling. The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative Assistant is tasked with the following responsibilities:

Roles & Responsibilities

• Provide comprehensive executive support to the DBP, including managing complex calendars,
  scheduling meetings, coordinating travel, and prioritizing competing demands.
  
• Process and prepare memos, correspondence, travel vouchers, or other documents
  
• Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting cancellations and notifications
  
• Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and discretion when handling sensitive and confidential information.
  
• Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials,
  and other high-quality written communications.
  
• Monitor project timelines, identify potential risks, elevate issues when appropriate, and
  recommend solutions to keep projects on schedule.
  
• Maintain organized filing systems, project documentation, and executive records in accordance
  with organizational policies.
  
• Perform additional administrative and project coordination duties as assigned.
  
• Report information about community issues, preferences, and needs with key internal stakeholders
  and leaders, along with recommendations for needed changes.
  
• Prepare reports and maintain necessary records related to community relations
  activities
  
• Work on special projects as needed.
  

COMMUNITY COORDINATOR - 56058

1. 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.