Executive Assistant for Global Service Operations

Hitachi ABB Power Grids; Town of Sweden (NY); On-site; USD 43,218 - 63,798; Full time

Benefits offered by this job

Collective agreement

Flexible working time

Health care and wellness allowance

Fantastic career possibilities within

Mentor to support you throughout on-

Various trainings and education

Diversified company with over 70+ nat

Supplementary compensation for paren

Employee Benefit Portal

Job summary

Hitachi Energy in Sweden is seeking an organized Assistant to support the Service organization within Power Quality in Västerås. You will act as an essential liaison for managers, employees, consultants and external stakeholders, delivering calendar management, travel logistics and executive support across local and global contexts.

The role requires discretion, strong communication, and the ability to juggle multiple priorities while maintaining confidentiality.

Qualifications

• Experience in administrative/assistant roles.
• Ability to support managers and teams with discretion.
• Strong organizational and prioritization skills.
• Excellent English and Swedish language skills.
• Familiarity with enterprise systems is a plus.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in both local and global environments
• Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution
• Support several smaller functions and departments with administrative and operational coordination, while being organizationally part of the Service team
• Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions
• Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support
• Act as a key contact for workplace coordination, facility-related matters, PPE/workwear administration, and continuous improvement of administrative processes

Skills

Administrative support

Calendar management

Stakeholder coordination

Discretion & integrity

Microsoft Office suite

Tools

Concur

Ariba

ServiceNow

VIM

Job description

Hitachi Energy in Sweden is seeking an organized Assistant to support the Service organization within Power Quality in Västerås. You will act as an essential liaison for managers, employees, consultants and external stakeholders, delivering calendar management, travel logistics and executive support across local and global contexts.

The role requires discretion, strong communication, and the ability to juggle multiple priorities while maintaining confidentiality.