Strategic Coordinator CEO Office

Vattenfall GmbH; Town of Stockholm (NY); Hybrid; USD 95,000 - 116,000; Full time

Job summary

A leading European energy company is seeking a Strategic Coordinator for their CEO Office in Stockholm. The role involves coordinating the update of corporate policies within the Vattenfall Management System. Key responsibilities include supporting BAs/BUs in management systems and performing follow-ups on policy adherence. Candidates should have a Master’s degree and experience with management systems. Fluent English is required, and familiarity with Swedish or German is a plus. This position offers the opportunity to work in a dynamic and innovative environment.

Qualifications

• Master's degree required.
• Experience with management systems, especially ISO-family.
• Good knowledge of Office365 and SharePoint.
• Experience with Enterprise Content Management/Document management and process improvement
• Interest and knowledge of Vattenfall’s business setup
• Experience of Change Management and/or continuous improvement is merited
• Knowledge of IT architecture and IT development concepts; openness to IT Development and AI
• Fluent in English; Swedish or German is a merit

Responsibilities

• Perform regular follow-ups on adherence to steering documents.
• Handle VMS-documents, including review and publication.
• Support BAs/BUs on management systems setup.
• Support Staff Functions on steering setup to ensure governance and fit-for-purpose processes
• Contribute to continuous development of VMS infrastructure, usability and efficiency
• Communicate VMS updates and general knowledge to relevant groups

Skills

Management systems experience

Office365 proficiency

SharePoint knowledge

Document management skills

Change Management experience

Fluent English

Swedish proficiency

AI openness

English fluency

Education

Master's degree

Tools

Office365 suite

Job description

Overview

Are you interested in process improvement? We are now looking for a driven Strategic Coordinator to join our team!

The position is within CEO Office in SF Legal & CEO Office, and reports to Head of CEO Office while the day-to-day work is led by the Quality Manager. As an Strategic Coordinator within CEO Office, you will work with the head of Quality as part of the VMS team to coordinate and facilitate the process for updating and establishing Group level policies and instructions, which are documented and maintained in the Vattenfall Management System (VMS) according to the defined process. Together you will provide expert guidance to staff functions on how to write and maintain their corporate steering documents, ensuring high quality and coherence of the rules and regulations in VMS across the organization.

You will act as the ambassador for the VMS in the organization, both in quality networks and among “end-users”, i.e. managers and employees.

Main responsibilities

• Performing regular follow-ups on adherence to ensure published steering documents (i.e. policies & instructions) are implemented in the organisation.
• Handling of VMS-documents (incl. review, approval, publication and communication).
• Providing support and guidance to BAs/BUs on usage and set-up of their own management systems and common IT-platform (metadata, publishing, workflows etc).
• Providing support and guidance to Staff Functions on their steering setup and processes to ensure the setup is fit for purpose and following group governance
• Contributing to the continuous development of VMS and its infrastructure – content, VMS awareness in the organization, usability, efficiency in maintenance etc.
• Communicating material such as VMS updates, VMS usage and VMS general knowledge to relevant target groups.

Qualifications

• Academic degree on master level
• Experience with management systems (in particular ISO-family)
• Good knowledge of Office365 and SharePoint
• Experience of Enterprise Content Management/Document management and process improvement
• Interest and knowledge of Vattenfall’s business set-up and organization
• Experience of Change Management and/or continuous improvement is considered a merit
• Knowledge of IT architecture and IT development skills are considered a merit. An openness to IT Development and AI is expected
• Fluent in English (both written and spoken), Swedish or German is a merit

To thrive in this role, you'll need to be a strong communicator who enjoys collaborating across teams and departments with various stakeholders. You'll work closely with colleagues from different parts of the organization, so being open, positive, and active is essential since we need to be open to suggestions and opinions from others to actively support the organization. Your ability to adapt quickly to a dynamic business environment while maintaining a structured and supportive approach will also be key to your success. You have the keen eye for detail and the ability to see the bigger picture We need someone who’s curious, forward-thinking and open to embracing innovation, especially in areas like AI and IT tools, to explore how they can enhance our daily work.

Location

Preferably Stockholm, but Berlin can also be discussed as a possible location for the right candidate.

Additional Information

For more information about the position, you are welcome to contact hiring manager Sara Sahl, ([phone]. For more information about the recruitment process you are welcome to contact recruiter Catalina Roa Rodriguez, [e-mail].

Trade Union representatives in Sweden via Vattenfall’s switchboard [phone]. Rolf Ohlsson (Akademikerna), Anders Bohlin (Unionen), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO).

We welcome your application no later than 26th of October. We kindly request that you do not send applications by any means other than via our career’s website. Selection and interviews are held after last application date.

We look forward to receiving your application!

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. We welcome you to learn more by clicking here.

Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classed the final candidates might be subjected to a security vetting process, according to the Swedish legislation.

Company Description

Vattenfall is a leading European energy company driving the transition to a sustainable energy system. We have been electrifying industries, powering homes and transforming life through innovation for more than 100 years and now have a mission of working for fossil freedom. We employ around 21,000 people in Sweden, Germany, the Netherlands, Denmark, Finland, France and the UK.