Executive Assistant (Fixed-Term)

National Society for Black Engineers; Scottsdale (AZ); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

401k with employer match

Discretionary paid time off

Paid parental leave

Medical, Dental, Vision plans

Fitness Programs

Emotional & Mental Wellness support

Learning & Development programs

Snacks in our offices

Job summary

Axon is seeking an Executive Assistant for a six-month assignment based in our Scottsdale office with a hybrid schedule. You will partner with the SVP & GM of Enterprise and VP of Business Technology, managing calendars, travel, meetings, and confidential projects to maximize efficiency.

You bring 5+ years of EA/office management experience in tech or related fields, superb organization, impeccable communication, and discretion.

Qualifications

• 5+ years of Executive Assistant or Office Manager experience in tech/high-growth environments.
• Strong organizational skills with the ability to multi-task and meet deadlines.
• Discreet, professional, and able to handle confidential information.
• Excellent written and verbal communication skills.
• Proficient in using Google Workspace applications.

Responsibilities

• Manage calendars, travel, and meetings for executives.
• Coordinate with internal and external stakeholders and plan events.
• Prepare documents and meeting materials and maintain department documents.
• Own and maintain team distribution lists.
• Assist with ad hoc projects and expense reports.
• Provide onsite support as needed.

Skills

Executive Assistant experience

Office management experience

Google Workspace

Multitasking

Communication skills

Confidentiality

Tools

Google Drive

Google Docs

Google Sheets

Google Calendar

Job description

Join Axon and be a Force for Good. At Axon, we're on a mission to Protect Life. We're explorers, pursuing society's most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. Life at Axon is fast-paced, challenging and meaningful. Here, you'll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.

Your Impact

This is a temporary, full-time position intended to provide coverage for a defined period. The anticipated duration is approximately 6 months, although the assignment may be adjusted based on business needs.

As the Executive Assistant, you will be responsible for partnering with and providing administrative support to the SVP & GM of Enterprise and VP of Business Technology. You will provide calendar, meeting, and travel assistance to maximize efficient use of resources, manage logistics for events, team off-sites and dinners, and help with other detailed, complex, and confidential duties and projects as needed.

You have a positive, can-do attitude, excellent communications skills, and strong analytical and problem-solving capabilities. You act with integrity and have demonstrated success meeting tight deadlines while managing multiple projects and priorities. You are highly organized with superb attention to detail, and a highly customer-centric attitude.

What You'll Do

• Support the Enterprise Sales & Business Technology organizations, manage and organize calendars, arrange travel, and coordinate with both internal and external stakeholders to align meetings and schedules
• Effectively communicate with executives, leaders and team members across the organization
• Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high-level contacts inside and outside the company
• Assist with preparing documents and meeting materials, keep department documents up to date
• Own and maintain team distribution lists
• Plan and coordinate details for events, team off-sites and dinners as well assist with catering for internal meetings and lunches etc.
• Assist with ad hoc projects
• Prioritize and own multiple projects simultaneously, follow through on requests in a timely manner, and bring awareness to areas of improvement
• Work independently and as a team collaborator with the ability to change direction quickly and often without having all the details
• Complete and approve expense reports and reimbursements
• Onsite to provide support on a needed basis

What You Bring

• 5+ Years of experience as an Executive Assistant or Office Manager in a high growth technology company, investment banking, or consulting firm.
• Superb attention to detail, strong planning and organization skills, and the ability to multi-task, prioritize and deliver in a fast-paced, dynamic environment.
• Dependable, reliable, flexible, honest, and trustworthy with the ability to maintain a high level of professionalism and confidentiality at all times.
• Ability to manage, prioritize and advance numerous mission critical projects simultaneously.
• Proficient in using Google Suite applications.
• Ability to work autonomously as well as in a team setting.
• Strive for high quality and respect deadlines.
• Flexible work hours to support team across time zones.
• Excellent written and verbal communication skills.
• Passion for Axon's mission and values and enthusiasm to learn and grow with the company.

Work Location

This role is based out of our Scottsdale Office and follows a hybrid schedule. We rely on in-person collaboration and ask that team members work onsite Tuesdays through Fridays, with the flexibility to work remotely on Mondays, unless there is an approved workplace accommodation. We believe that connection fuels innovation, and our in-office culture is designed to foster meaningful teamwork, mentorship, and shared success.

Benefits that Benefit You

• Competitive salary and 401k with employer match
• Discretionary paid time off
• Paid parental leave for all
• Medical, Dental, Vision plans
• Fitness Programs
• Emotional & Mental Wellness support
• Learning & Development programs
• And yes, we have snacks in our offices
• Benefits listed herein may vary depending on the nature of your employment and the location where you work

Important Notes

The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions. Some roles may also require legal eligibility to work in a firearms environment.

We collect personal information from applicants to evaluate candidates for employment. You may request access, deletion, or exercise other CCAA rights at [e-mail] or via our Axon Privacy Web Form.

For more information, please see the Your California Privacy Rights section of our Applicant and Candidate Privacy Notice.

Axon's mission is to Protect Life and is committed to the well-being and safety of its employees as well as Axon's impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures.

Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.

Equal Opportunity and Diversity Statement

We're an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion.

We're committed to hiring the best talent - regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances - and empowering all of our employees so they can do their best work.

Accommodation Statement

If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email [e-mail]. Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.