Executive Assistant, Finance Procurement Operations

Netflix, Inc.; Los Gatos (CA); Hybrid; USD 140,000 - 240,000; Full time

Benefits offered by this job

Health Plans

Mental Health support

401(k) with employer match

Stock Option Program

Disability Programs

Health Savings and Flexible Spending

Family-forming benefits

Paid time off

Job summary

Netflix, Inc. is seeking an experienced Executive Assistant to the VP of Finance Procurement Operations in Los Gatos or Los Angeles on a hybrid schedule.

You will manage calendars, travel plans, and expenses, edit emails and memos, and coordinate with admin teams across the organization. The role requires 8–10+ years of calendar management, mastery of Google Workspace, superb communication, discretion, and calm under pressure.

Qualifications

• 8-10+ years of experience managing multiple executive calendars.
• Proficiency in Google Workspace: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/Excel.
• Strong communication, writing, and editing skills.
• High attention to detail.
• Responsive and able to work across multiple time zones.
• Able to stay calm under pressure and meet short deadlines.
• Strong organization skills and ability to balance multiple projects and switch tasks.
• Independent worker with judgment and discretion.
• Being tech-savvy is a huge plus.

Responsibilities

• Proactive management of calendar, travel, and expenses for multiple FPO executives.
• Scheduling complex, high-visibility meetings and calls across global time zones.
• Coordinate travel arrangements (domestic and international) and process expense reports.
• Assist with team projects and events as needed.
• Partner with HR and cross-functional teams to address morale and culture issues.
• Coordinate large team offsite events and activities.
• Assist in drafting presentations, documents, and deliverables.
• Proficient use of Google Suite tools to prep shell presentations for events.
• Facilitate town-halls, meetings, and recording with Google Meet/Zoom as applicable.
• Prepare newsletters or other org-wide communications.
• Assist with new hire onboarding plans.

Skills

Executive calendar management

Google Workspace

Strong communication

Attention to detail

Time-zone coordination

Calm under pressure

Organization

Independent work

Discretion

Tech-savvy

Tools

Google Meet

MS Word

MS Excel

Job description

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.

The Opportunity

This role will support Netflix’s VP of Finance Procurement Operations (FPO) as well as other executives within their team. The mission of our FPO team is to be a highly trusted and valued financial steward and support partner for the business seamlessly enabling finance operations for new and existing business activities (e.g. source to pay), providing exceptional internal customer experiences (procurement, strategic sourcing, supplier management, supplier diversity), and enhancing shareholder value (operationalizing cost, building seamless workflows, and increasing company savings). This Executive Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos or Los Angeles in-office on a hybrid schedule.

Responsibilities

• Proactive management of calendar, travel, and expenses for multiple FPO executives
• Scheduling complex and high-visibility meetings and calls, internally & externally across global time zones
• Coordinate travel arrangements (domestic and international) and process expense reports in a timely manner
• The ability to assist with team projects and events as needed
• Partner closely with the organization’s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
• Coordinating large team offsite events & activities
• Assist in drafting presentations, documents, and other department deliverables
• Proficient use of Google Suite tools, including Slides, in helping to prep shell presentations for events such as all-hands, town-hall meetings, etc.
• Proficient use of Google Meet (and other software such as Slido and Zoom, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording.
• Prepare newsletters or other org-wide communications and announcements, as requested.
• Assist with new hire onboarding plans, as requested.

Qualifications

• 8-10+ years of experience managing multiple executive calendars
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/Excel
• Strong communication skills, writing, and editing skills
• High attention to detail
• Responsive and able to work flexibly across multiple time zones
• Able to stay calm under pressure and work on short deadlines
• Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
• Independent worker, with strong judgment and ability to make decisions quickly
• Discreet with the ability to maintain confidential information
• Being tech-savvy is a huge plus

The range for this role is $140,000.00 - $240,000.00.

Benefits

• Health Plans
• Mental Health support
• a 401(k) Retirement Plan with employer match
• Stock Option Program
• Disability Programs
• Health Savings and Flexible Spending Accounts
• Family-forming benefits
• Life and Serious Injury Benefits
• paid leave of absence programs
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

See more details about our Benefits here.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates.

If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams.

We approach diversity and inclusion seriously and thoughtfully.

We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

At Netflix, we want to entertain the world. Whatever your taste, and no matter where you live, we give you access to best‑in‑class TV series, documentaries, feature films and games. Our members control what they want to watch, when they want it, in one simple subscription. We’re streaming in more than 30 languages and 190 countries, because great stories can come from anywhere and be loved everywhere. We are the world’s biggest fans of entertainment, and we’re always looking to help you find your next favorite story.