Executive Assistant, Finance Procurement Operations

Netflix; Los Gatos (CA); Hybrid; USD 140,000 - 240,000; Full time

Benefits offered by this job

Health plans

401(k) retirement plan with employer 


Stock option program

Disability programs

Health Savings Account

Family-forming benefits

Paid time off

Job summary

Netflix is seeking an experienced Executive Assistant to support the VP of Finance Procurement Operations in a hybrid, in-office role based in Los Gatos or Los Angeles. You will manage calendars, travel, and expense reports, and draft high‑quality communications.

The ideal candidate has 8–10+ years of calendar management, exceptional communication, and strong judgment to navigate multiple time zones. You will partner with HR and cross‑functional teams to keep operations smooth and confidential.

Qualifications

• 8-10+ years of experience managing multiple executive calendars.
• Strong written and verbal communication skills.
• High attention to detail and ability to work under pressure.
• Discreet handling of confidential information.
• Ability to collaborate with HR and cross-functional teams.
• Comfort with coordinating across time zones.

Responsibilities

• Proactive management of calendar, travel, and expenses for multiple executives.
• Schedule complex meetings across global time zones and teams.
• Coordinate domestic and international travel and expense reports.
• Draft presentations and key communications for leadership.
• Assist with onboarding plans and team events as needed.
• Prepare org-wide newsletters or announcements when requested.
• Support with offsite events and cross-functional collaboration.

Skills

Calendar management

Communication

Time zone coordination

Discretion

Independent work

Tech-savvy

Tools

Google Workspace

Google Meet

MS Word

Excel

Job description

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.The OpportunityThis role will support Netflix’s VP of Finance Procurement Operations (FPO) as well as other executives within their team. The mission of our FPO team is to be a highly trusted and valued financial steward and support partner for the business seamlessly enabling finance operations for new and existing business activities (e.g. source to pay), providing exceptional internal customer experiences (procurement, strategic sourcing, supplier management, supplier diversity), and enhancing shareholder value (operationalizing cost, building seamless workflows, and increasing company savings).This Executive Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos or Los Angeles in-office on a hybrid schedule.ResponsibilitiesSpecific responsibilities include but are not limited to:Proactive management of calendar, travel, and expenses for multiple FPO executivesScheduling complex and high-visibility meetings and calls, internally & externally across global time zonesCoordinate travel arrangements (domestic and international) and process expense reports in a timely mannerThe ability to assist with team projects and events as neededPartner closely with the organization’s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organizationCoordinating large team offsite events & activitiesAssist in drafting presentations, documents, and other department deliverablesProficient use of Google Suite tools, including Slides, in helping to prep shell presentations for events such as all-hands, town-hall meetings, etc.Proficient use of Google Meet (and other software such as Slido and Zoom, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording.Prepare newsletters or other org-wide communications and announcements, as requested.Assist with new hire onboarding plans, as requested.Qualifications8-10+ years of experience managing multiple executive calendarsProficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/ExcelStrong communication skills, writing, and editing skillsHigh attention to detailResponsive and able to work flexibly across multiple time zonesAble to stay calm under pressure and work on short deadlinesStrong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasksIndependent worker, with strong judgment and ability to make decisions quicklyDiscreet with the ability to maintain confidential informationBeing tech-savvy is a huge plusGenerally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $140,000.00 - $240,000.00.Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here .Netflix is a unique culture and environment. Learn more here .Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.