Executive Assistant, Executive Team - Lower Michigan

Samaritas; Ann Arbor (MI); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid work flexibility

Medical, dental, and vision insurance

Generous paid time off

Retirement savings plan with employer"

Life insurance and disability coverage

Employee Assistance Program

401(k) or equivalent

Job summary

Samaritas in Michigan seeks an Executive Assistant to the Executive Team. You will support senior leaders with calendar management, communications, and board coordination, ensuring operations run smoothly in a fast-paced environment.

You'll handle confidential information, coordinate complex schedules and travel, assist with donor relations, and lead cross-functional projects in a mission-driven nonprofit. Hybrid work supports work-life balance.

Qualifications

• Five or more years of progressive administrative experience, preferably supporting senior-level executives.
• Bachelor's degree in Business Administration or related field preferred; equivalent experience considered.
• Exceptional verbal and written communication skills.
• Advanced organizational, prioritization, and time-management abilities.
• Strong proofreading, editing, and document preparation skills.
• Ability to manage multiple priorities while maintaining attention to detail and accuracy.
• Professional presence and the ability to build strong relationships with stakeholders at all levels.
• High integrity and the ability to maintain confidentiality.
• Proficiency with Microsoft Office, Outlook, Teams, Zoom, and other collaboration tools.
• Experience with board management or project management software preferred.

Responsibilities

• Manage executive calendars, schedules, travel arrangements, and meeting logistics.
• Prepare, proofread, and coordinate correspondence, reports, presentations, and executive communications.
• Record meeting minutes and track action items to support organizational priorities.
• Coordinate board and committee meetings, materials, agendas, and follow‑up activities.
• Serve as a professional liaison with executives, board members, donors, community partners, and other stakeholders.
• Screen and prioritize incoming communications, ensuring timely responses and follow‑through.
• Support donor relations activities and special events in partnership with the Advancement team.
• Lead and coordinate special projects, executive initiatives, and cross‑functional efforts.
• Process invoices, reconcile expense reports, and maintain accurate administrative records.
• Handle highly confidential information with exceptional professionalism, judgment, and discretion.

Skills

Executive support

Calendar management

Communication

Time management

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Teams

Zoom

Board management software

Job description

Now Hiring: Executive Assistant to the Executive Team

Location: Lower Michigan Hybrid
Status: Full Time
Wage: $55,000 - $60,000 annually
Schedule: 8:30 am - 5 pm M-F

Make an Impact Behind the Mission

At Samaritas, our work changes lives across Michigan through programs and services that create hope, opportunity, and brighter futures. We're seeking a highly organized, proactive, and professional Executive Assistant to support members of our Executive Team and help drive the success of one of Michigan's largest faith-based nonprofit organizations.

This is more than an administrative role. As a trusted partner to executive leadership, you'll play a critical role in helping the organization operate effectively by coordinating priorities, managing executive operations, supporting board and committee activities, facilitating key communications, and ensuring leaders can focus on advancing Samaritas' mission.

If you thrive in a fast-paced environment, enjoy managing complex schedules and projects, and take pride in being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you.

What You'll Do

As the Executive Assistant to the Executive Team, you will:

• Manage executive calendars, schedules, travel arrangements, and meeting logistics.
• Prepare, proofread, and coordinate correspondence, reports, presentations, and executive communications.
• Record meeting minutes and track action items to support organizational priorities.
• Coordinate board and committee meetings, materials, agendas, and follow‑up activities.
• Serve as a professional liaison with executives, board members, donors, community partners, and other stakeholders.
• Screen and prioritize incoming communications, ensuring timely responses and follow‑through.
• Support donor relations activities and special events in partnership with the Advancement team.
• Lead and coordinate special projects, executive initiatives, and cross‑functional efforts.
• Process invoices, reconcile expense reports, and maintain accurate administrative records.
• Handle highly confidential information with exceptional professionalism, judgment, and discretion.

What We're Looking For

Successful candidates will bring:

• Five or more years of progressive administrative experience, preferably supporting senior‑level executives.
• Bachelor's degree in Business Administration or a related field preferred; equivalent experience considered.
• Exceptional verbal and written communication skills.
• Advanced organizational, prioritization, and time‑management abilities.
• Strong proofreading, editing, and document preparation skills.
• The ability to manage multiple priorities while maintaining attention to detail and accuracy.
• Professional presence and the ability to build strong relationships with stakeholders at all levels.
• High integrity and the ability to maintain confidentiality.
• Proficiency with Microsoft Office, Outlook, Teams, Zoom, and other collaboration tools.
• Experience with board management or project management software preferred.

Why Join Samaritas?

For more than 90 years, Samaritas has been committed to serving people as an expression of the love of Christ. We believe every person deserves the opportunity to live a fulfilling life and reach their greatest potential.

When you join Samaritas, you become part of a mission‑driven team that values compassion, excellence, inclusion, teamwork, and service. Your work will directly contribute to strengthening communities and supporting individuals and families throughout Michigan.

Benefits That Support You

We offer a comprehensive benefits package designed to support your well‑being and professional growth, including:

• Medical, dental, and vision insurance
• Generous paid time off and holidays
• Retirement savings plan with employer contribution
• Life insurance and disability coverage
• Employee Assistance Program
• Hybrid work flexibility

Ready to Support Mission‑Driven Leadership?

If you're an experienced administrative professional who excels at organization, communication, and executive support, we invite you to bring your talents to Samaritas.

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