Executive Assistant (Executive Support Specialist 2)

State of Oregon; Salem (OR); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Low-cost medical coverage

Vision coverage

Dental coverage

Life insurance

Disability coverage

Deferred compensation

FSA options

Generous paid time off

Job summary

Oregon Health Authority seeks an Executive Assistant (Executive Support Specialist 2) in Salem to provide high-level administrative support to HLO management and HR activities.

The role covers recruitment, onboarding, interview facilitation, and board member coordination within a hybrid work environment. Strong organizational skills and proficiency with Word, Excel, and Outlook are essential.

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.
• Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Responsibilities

• Initiate and coordinate job recruitments and onboarding processes.
• Facilitate interviews and coordinate scheduling with stakeholders.
• Support HR functions and related administrative tasks for the office.
• Manage board member recruitment activities and office communications.
• Coordinate and schedule office maintenance needs and facilities-related tasks.

Skills

Administrative duties

Data collection and analysis

Project evaluation/analysis

Rules interpretation/application

Office software (Word, Excel, Outlook)

Tools

Word

Excel

Outlook

Job description

Opportunity Awaits, Apply Today! – Executive Assistant (Executive Support Specialist 2)

Job Description

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) section is recruiting for an Executive Assistant (Executive Support Specialist 2).

This vital role provides direct support to HLO management and helps to ensure the smooth operation of the office. Key responsibilities include initiating and coordinating job recruitments, facilitating interviews, managing onboarding processes, handling board member recruitment activities, supporting general HR functions, and scheduling office maintenance needs. If you are a proactive professional who excels in administrative coordination and values public service, we invite you to apply.

For a full review of the position description, please click here.

What We Are Looking For

Minimum Qualifications:

one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes:

The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these attributes, please highlight them in your application, resume, and address specifically in your cover letter.

• Demonstrates commitment to fostering a respectful, inclusive work environment for diverse teams and communities.
• Effectively manages multiple projects and priorities at once.
• Proficient with essential office software including Word, Excel, and Outlook.
• Capable of independently conceptualizing, executing, and clearly communicating project work.
• Able to interpret and apply rules, regulations, policies, and procedures accurately.
• Skilled in evaluating and improving operational processes, services, and performance measures.
• Supports organizational outcomes by monitoring business processes and tracking relevant data.

Preference Statement

Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided below.

Submission Requirements:

• Resume – Attach your current resume that clearly outlines your education and work experience relevant to this position.
• Cover Letter (Required) – A cover letter is required. Failure to upload any of the required documents will result in your application being disqualified.
• Supplemental Questions – Answer all supplemental questions completely and accurately.
• Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement is for one, full-time, permanent, SEIU represented, Executive Assistant (Executive Support Specialist 2) position based in Salem, Oregon.
• This is a hybrid position. “Review Section 4: Working Conditions” in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information
Recruiter: Elizabeth Chine
Email: [e-mail]
Phone (text friendly): 971-718-1114

Accommodation Requests (ADA)

OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.