Executive Assistant & Events Manager

Strongpoint Partners; Chicago (IL); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Flexible PTO and unlimited time off

Comprehensive health, dental, vision, life, and disability coverage

Continuous learning and career development support

Job summary

Strongpoint Partners, a tech-enabled retirement services platform in Chicago, is seeking an Executive Assistant & Events Manager to support the CEO and manage event logistics. The successful candidate will coordinate schedules, oversee all logistical aspects of events, and ensure effective communication with senior leaders.

With responsibilities spanning from planning events to managing budgets, candidates should have 3-5 years of relevant experience and strong organizational skills. The position offers flexibility, inclusive benefits, and opportunities for continuous development.

Qualifications

• 3–5 years of corporate event-planning experience with ownership of large events.
• Demonstrated ability to manage end-to-end logistics for events.
• Strong organizational skills with a system-based approach.

Responsibilities

• Coordinate schedules and travel for the CEO and senior leadership.
• Plan and execute firm-wide and partner events.
• Manage event budgets and reconcile expenses post-event.

Skills

Corporate event planning experience

Organizational skills

Communication skills

Proficiency in MS Office

Emotional intelligence

Tools

PowerPoint

Word

Excel

AI tools (Claude, ChatGPT, Co-Pilot)

Job description

Strongpoint Partners is a tech‑enabled retirement services platform that serves small- to mid‑sized businesses with integrated retirement administration, recordkeeping, payroll, and HR solutions. As a recognized member of the Inc. 5000 and a Great Place to Work, we prioritize accuracy, compliance, and reduction of regulatory risk for our clients.

Position Summary

Executive Assistant & Events Manager – support the CEO and lead all event strategy, logistics, and execution. Coordinate travel, schedules, and behind‑the‑scenes operations for senior leadership, while owning the full event lifecycle from concept to post‑event analysis.

Key Responsibilities

• Coordinate CEO and senior leadership schedules, travel, and other administrative needs.
• Plan and execute all firm‑wide and partner events, including venue selection, contracts, catering, AV, and attendee communications.
• Build and maintain an events calendar and project plans; manage multiple events simultaneously.
• Develop and administer event budgets, reconciling expenses post‑event.
• Collaborate with Marketing, Sales, and Partner teams to align event messaging and collateral.
• Collect and analyze post‑event feedback to provide actionable recommendations.

Requirements

• 3–5 years of corporate event‑planning experience, with ownership of large, multi‑day events (100+ attendees).
• Demonstrated ability to manage end‑to‑end event logistics, including venue contracts and day‑of execution.
• Strong organizational skills with a system‑based approach (checklists, trackers, timelines).
• Comfortable with ambiguity and last‑minute changes; highly responsive during event periods.
• Local to Chicago or actively relocating; must be available in person for event nights, weekends, and occasional evenings.
• Excellent written and verbal communication; ability to speak with senior leaders and external partners.
• Proficiency in MS Office (PowerPoint, Word, Excel) and familiarity with AI tools (Claude, ChatGPT, Co‑Pilot).
• Independent decision maker with high emotional intelligence and genuine care for others.

Pay Transparency Statement

Anticipated pay range: $95,000–$110,000 annually.

Benefits

• Hybrid and remote work flexibility.
• Flexible PTO and unlimited time off.
• Inclusive environment fostering diversity and collaboration.
• Continuous learning and career development support.
• Comprehensive health, dental, vision, life, and disability coverage.

Strongpoint Partners is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.