Executive Assistant, Events & Experience

CommandLink; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k

Flexible time off

Free DoorDash lunches

Employee referral bonuses

Job summary

CommandLink is seeking an Executive Assistant, Events & Experience to support the C-suite and own in-person moments that shape how the company presents itself externally and internally.

You will split time between high-level executive support and hands-on event ownership, including meetings, offsites, and client-facing experiences, with a strong emphasis on logistics and culture initiatives.

Qualifications

• Experience planning and executing corporate events from start to finish.
• Strong project management with complex initiatives.
• Excellent organizational and problem-solving abilities.
• Experience managing event budgets and vendor negotiations.

Responsibilities

• Manage executive communications, calendars, travel, and meeting prep for the C‑suite.
• Liaise between executives and internal/external stakeholders.
• Plan and execute internal events: offsites, all-hands, celebrations, culture initiatives.
• Plan external/client events: dinners, VIP experiences, leadership meetings.
• Coordinate budgets, venues, catering, and logistics for events of various scales.
• Lead cross-functional projects with timelines and stakeholder alignment.
• Prepare status updates and summaries for leadership decisions.
• Create agendas, reports, and follow-up docs for leadership meetings.
• Travel on-site as needed to support events and leadership functions.
• Handle confidential information with discretion and professionalism.
• Tack on additional responsibilities to support team success.

Skills

Event planning

Project management

Stakeholder communication

Budget management

Vendor negotiations

Discretion

Professional communication

Tools

Microsoft Office

Job description

About your new role:

CommandLink is seeking an Executive Assistant, Events & Experience to serve as a trusted right hand to the C‑suite while owning the in‑person moments that shape how the company shows up, internally and externally. This is not a traditional calendar-and-travel EA role. You will split your time evenly between high‑level executive support and hands‑on event ownership, from meeting logistics to company offsites to client‑facing experiences that leave a lasting impression.

Key Responsibilities:

• Manage executive communications, calendars, travel, and meeting preparation for the C‑suite.
• Serve as a professional liaison between executives and internal and external stakeholders.
• Own the planning and execution of internal events, including offsites, all‑hands, team celebrations, and culture initiatives, from concept through post‑event debrief.
• Plan and deliver external and client‑facing events, including executive dinners, VIP experiences, meetings, and leadership gatherings.
• Manage event budgets, negotiate with vendors, and coordinate venues, catering, and logistics for events of varying scale.
• Lead and coordinate cross‑functional projects, including planning, timeline management, stakeholder alignment, and progress tracking.
• Develop project documentation, status updates, and summaries to support executive decision‑making.
• Prepare agendas, reports, presentations, and follow‑up documentation for leadership meetings and events.
• Travel on‑site as needed to execute events and support in‑person leadership functions.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Takes on additional responsibilities and projects as needed to support the success of the team and organization.

Qualifications:

• Demonstrated experience planning and executing corporate events, offsites, or client experiences from start to finish.
• Strong project management experience, including organizing complex initiatives and driving them to completion.
• Strong organizational, communication, and problem‑solving abilities.
• Proficiency in Microsoft Office.
• Experience managing event budgets and vendor negotiations.
• Familiarity with event planning platforms.
• Familiarity with project management tools.

Why you’ll love life at Command|Link

Join us at CommandLink, where you’ll have the opportunity to shape the future of business communication. We value the innovative spirit and seek individuals ready to bring their unique vision and expertise to a team that values bold ideas and strategic thinking. Are you ready to make an impact?

• Room to grow at a high‑growth company
• An environment that celebrates ideas and innovation
• Your work will have a tangible impact
• Generous Medical, Dental, and Vision coverage for full‑time employees
• Flexible time off
• 401k to help you save for the future
• Fun events at cool locations
• Free DoorDash lunches on Fridays
• Employee referral bonuses to encourage the addition of great new people to the team

Commandlink hires individuals in a number of geographic regions and the pay ranges listed reflect the cost of labor across these regions. The base pay for this position as displayed at the bottom of the job description is a range based on our lowest geographic region, up to our highest geographic region. Pay is based on location among other factors, such as skill‑set, experience, and qualifications held.

At CommandLink, we’re committed to creating a fair, consistent, and efficient hiring experience. As part of our process, we use AI‑assisted tools to help review and analyze applications. These tools support our recruiting team by identifying qualifications and experience that align with the requirements of each role.

AI tools are used only to assist in the evaluation process — they do not make final hiring decisions. Every application is reviewed by a member of our recruiting or hiring team before any decisions are made.