Executive Assistant

CLEAR; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive healthcare plans

Flexible time off

Annual wellness stipend

Catered lunches

401(k) retirement plan with employer match

Job summary

A leading identity verification company is seeking an Executive Assistant to support executives in managing their calendars and coordination of meetings. The ideal candidate will be a master problem-solver, able to juggle multiple tasks simultaneously while maintaining strong communication. They will also oversee travel arrangements and ensure executives are organized and prepared. The role offers a salary range of $70,000–$90,000 along with various perks and benefits for employee well-being.

Qualifications

• Experience in extensive scheduling and strategic calendar management.
• Ability to manage internal and external requests effectively.
• Strong relationship-building skills across an organization.

Responsibilities

• Manage scheduling and calendar of executives.
• Coordinate meeting logistics and communications.
• Handle all travel arrangements and logistics.

Skills

Master problem solver and decision maker

Excellent written and verbal communication skills

Proven ability to juggle and prioritize multiple tasks

Strong emotional intelligence and professionalism

Excellent project management skills

Job description

Have you ever had that green-light feeling? When you hit every green light and the day just feels like magic. CLEAR's mission is to create frictionless experiences where every day has that feeling. With more than 30+ million passionate members and hundreds of partners around the world, CLEAR’s identity platform is transforming the way people live, work, and travel. Whether it’s at the airport, stadium, or right on your phone, CLEAR connects you to the things that make you, you – unlocking easier, more secure, and more seamless experiences – making them all feel like magic.

CLEAR is looking for an Executive Assistant to support CLEAR’s EVP, C1 and EVP, Travel and Aviation. You will act as a strategic business partner to help drive the company forward, and have a finger on the pulse of both your leaders’ and the organization’s needs, while ensuring seamless business operations.

What you’ll do

• Extensive and heavy scheduling and strategic calendar management
• Manage prioritization of internal and external requests for review and approval in real time daily
• Coordinate internal and external meeting logistics, agendas, materials and communications
• Ensure leader is kept on schedule and on time for meetings daily
• Stay up-to-date on company and team happenings and priorities and keep your finger on the pulse of the organization’s needs
• Act as a strategic partner to your leaders in helping to drive the company forward
• Handle all travel arrangements including flights, hotels, ground transportation; obtain visas, passport renewals, or any other travel documents

How you’ll measure success

• Understands the needs of the business and how they relate to your leader’s day to day success, enabling a holistic approach to managing your leader’s calendar
• Proactively anticipates your leader’s needs by ensuring they are organized, on-time and well prepared
• Developed strong relationships across the organization

What you’ll be great at

• Master problem solver and decision maker
• Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously
• Excellent written and verbal communication skills
• Strong emotional intelligence, self awareness and professional maturity
• Excellent project management skills; one who thinks ahead and anticipates needs
• You’re never satisfied with the status quo and always thinking “how can we do this better?”

How You’ll Be Rewarded

At CLEAR, we help you move forward – because when you’re at your best, we’re at our best. You’ll work with talented team members motivated by our mission of making experiences safer and easier. Our offices are bright and energetic with an open concept and plenty of conference rooms and casual co‑working spaces. We also offer catered lunches every day and have fully stocked kitchens. Outside of the office, we invest in your well‑being and learning & development with stipends and reimbursement programs.

We offer holistic total rewards, including comprehensive healthcare plans, family‑building benefits (fertility and adoption/surrogacy support), flexible time off, annual wellness stipend, free OneMedical memberships for you and your dependents, a CLEAR Plus membership, and a 401(k) retirement plan with employer match. The base salary range for this role is $70,000–$90,000, depending on levels of skills and experience.

The base salary range represents the low and high end of CLEAR’s salary range for this position. Salaries will vary depending on various factors which include, but are not limited to location, education, skills, experience and performance. The range listed is just one component of CLEAR’s total compensation package for employees and other rewards may include annual bonuses, commission, Restricted Stock Units.

CLEAR provides reasonable accommodation to qualified individuals with disabilities or protected needs. Please let us know if you require a reasonable accommodation to apply for a job or perform your job. Examples of reasonable accommodation include, but are not limited to, time off, extra breaks, making a change to the application process or work procedures, policy exceptions, providing documents in an alternative format, live captioning or using a sign language interpreter, or using specialized equipment.