Executive Assistant, Electrical Products

Hubbell Incorporated; Shelton (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

Hubbell Incorporated in Shelton, CT seeks an Executive Assistant to support senior executives with calendar management, travel planning, and communications. The role involves organizing filing systems, preparing reports, and coordinating meetings.

You will manage schedules, prioritize requests, process expense reports, and collaborate with other departments on special projects. The ideal candidate has 5+ years of admin or customer service experience and proficiency with Microsoft Office.

Qualifications

• High School Diploma or equivalent required; Associate’s Degree preferred.
• 5+ years of Customer Service, Support or Administrative experience.
• Proficient in Microsoft Office Suite: Outlook, Excel, PowerPoint, Word, Teams.

Responsibilities

• Arrange and manage appointments, meetings, and conferences for senior executives, including travel planning.
• Handle incoming and outgoing communications with professionalism.
• Maintain and organize records, documents, and files, both physical and digital.
• Assist in coordinating special projects and events as needed.
• Submit and reconcile expense reports; monitor office supply inventories.

Skills

Organizational skills

Communication skills

Problem solving under pressure

Confidential information handling

Education

High School Diploma

Associate’s Degree preferred

Tools

Microsoft Office

Job description

Executive Assistant, Electrical Products

The Executive Assistant is responsible for supporting the organization , it’s managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, m aintaining the organization of the office. This role involves providing general support to visitors, developing, and maintain ing filing systems, and creat ing reports and presentations.

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by:

• Arranging and managing appointments, meetings, and conferences for senior executives, including travel planning and accommodation
• Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism
• Maintaining and organizing records, documents, and files, both physical and digital, ensuring easy retrieval
• Assisting in the coordination of special projects as needed
• Monitoring and replenishing office supply inventories
• Keeping the manager informed of account status, authorizes expenditures, and identifies cost effective alternatives.
• Maintaining calendar, preparing daily schedule, and prioritizing meeting requests for manager(s).
• Establishing and maintaining effective working relationships at all levels of the organization.
• Submitting and reconciling expense reports
• Collaborating with other departments to support special projects, events, and initiatives
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts

What will help you thrive in this role?

• High School Diploma, Associate’s Degree preferred
• 5+ years of previous Customer Service, Support or Administrative experience (required)
• Proficient in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, Teams (required)
• Possess excellent organizational and communication skills, enabling you to manage complex schedules and tasks effectively.
• Quick thinking and problem solv ing to effectively address challenges and make sound decisions under pressure.
• Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Electrical Solutions

Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. HES provides the critical components that allow operators of buildings, factories and other industrial infrastructure to connect, protect, wire and manage power.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

The above summary of position responsibilities and requirements is not intended, and should not be construed, to be an exhaustive list of duties, skills, efforts, physical requirements, or working conditions associated with the position. It is intended to be an accurate reflection of those principal position elements essential for making decisions related to position performance, employee development, and compensation.