Executive Assistant (EA)

Career Opportunities; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k with employer match

Paid vacation and sick leave

Employer paid life and AD&D insurance

Employee Assistance Program

Flexible work environment

Critical illness coverage

Accident insurance

Identity theft coverage

Pet insurance and more

Job summary

LAUKOA in New London, CT seeks an Executive Assistant to provide high-level administrative support to museum leadership under the Contractor Program Manager. The role includes calendar management, travel support, correspondence, and handling sensitive records with discretion.

Requirements include a Bachelor degree in a related field and 5+ years supporting senior executives, plus advanced Microsoft 365 skills (Outlook, Word, PowerPoint, Teams).

Qualifications

• Bachelor degree in arts administration, business communications, public administration or related field.
• Five or more years supporting senior executives in federal, nonprofit, cultural, academic or public service settings.
• Advanced Microsoft 365 proficiency including Outlook, Word, PowerPoint, Teams and records management or collaboration systems.

Responsibilities

• Coordinate a high volume executive calendar, resolve scheduling conflicts, prepare meeting agendas, biographies, background materials and talking points.
• Organize incoming correspondence, prepare draft responses within approved authority, elevate matters requiring Government action.
• Support information flow among museum leadership, Government offices, Contractor Program Manager and authorized stakeholders.
• Track milestones, decisions, dependencies and action items for executive initiatives, events, staff meetings and annual report support.
• Prepare travel and expense support documentation and maintain records per Government and Contractor procedures.
• Handle sensitive schedules, official correspondence, procurement, sensitive information and protected records with discretion.

Skills

Microsoft 365

Discretion

Executive support

Education

Bachelor degree in arts administration/business communications/public administration

Tools

Microsoft 365 (Outlook, Word, PowerPoint, Teams)

Job description

Executive Assistant

Openings 1 full time position

Location New London Connecticut on site

Position Summary

The Executive Assistant provides high level administrative and coordination support to museum leadership through the Contractor Program Manager The role organizes calendars correspondence meeting materials records travel support and discrete administrative projects while preserving the non personal services relationship

Essential Responsibilities

• Coordinate a high volume executive calendar resolve scheduling conflicts and prepare meeting agendas biographies background materials and approved talking points
• Organize incoming correspondence prepare draft responses within approved authority and elevate matters requiring Government action
• Support information flow among museum leadership Government offices the Contractor Program Manager and authorized stakeholders without independently directing Federal personnel
• Track milestones decisions dependencies and action items for executive initiatives events staff meetings and annual report support
• Prepare travel and expense support documentation and maintain supporting records in accordance with Government and Contractor procedures
• Handle sensitive schedules official correspondence procurement sensitive information and protected records with discretion

Minimum Qualifications

• Bachelor degree in arts administration business communications public administration or a related field Five or more years supporting senior executives preferably in a federal nonprofit cultural academic or public service setting
• Advanced Microsoft 365 proficiency including Outlook Word PowerPoint Teams and records management or collaboration systems
• Demonstrated discretion with sensitive calendars personnel information and protected records

Preferred Qualifications

• Executive office workflow official correspondence meeting records action tracking and records management experience
• Protocol sensitive event visitor itinerary or official travel coordination involving senior Government military or community leaders
• Ability to prepare concise briefing packages biographies agendas and background materials from approved sources

Equal Opportunity

LAUKOA is an Equal OpportunityAffirmative ActionVEVRAA federal contractor

All qualified applicants will receive consideration for employment without regard to race color religion gender national origin disability status protected veteran status or any other characteristic protected by law

Benefits

• medical dental and vision insurance
• a 401k program with employer match
• paid vacation and sick leave
• employer paid basic life and AD&D insurance
• an Employee Assistance Program
• a flexible work environment
• critical illness coverage
• accident insurance
• identity theft coverage
• pet insurance and more

LAUKOA gives preference to internal candidates If no internal candidate meets our qualifications external candidates will be given consideration