Executive Assistant (EA)

LAUKOA; New London (CT); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid vacation and sick leave

Life and AD&D insurance

Employee Assistance Program

Flexible work environment

Job summary

LAUKOA in New London, CT seeks an Executive Assistant to provide high-level administrative support to museum leadership through the Contractor Program Manager. The role coordinates calendars, travel, correspondence, and confidential records, ensuring smooth operations in a federal contracting environment.

The ideal candidate has a bachelor’s degree and 5+ years of senior-executive support experience, strong Microsoft 365 skills, and demonstrated discretion handling sensitive information and

Qualifications

• Bachelor degree required and five or more years supporting senior executives.
• Demonstrated discretion with sensitive calendars and records.
• Advanced Microsoft 365 proficiency (Outlook, Word, PowerPoint, Teams).

Responsibilities

• Coordinate a high-volume executive calendar and resolve scheduling conflicts.
• Prepare meeting agendas, biographies, background materials, and talking points.
• Organize incoming correspondence and draft responses within approved authority.
• Track milestones, decisions, dependencies, and action items for executive initiatives and events.
• Prepare travel and expense documentation and maintain records in accordance with procedures.

Skills

Executive support

Scheduling

Discretion

Education

Bachelor degree in arts administration, business, communications, public administration, or a related field

Tools

Microsoft 365

Job description

LAUKOA brings together a diverse portfolio of companies delivering mission-critical services to the Department of Defense, federal agencies, and commercial organizations. From environmental stewardship and infrastructure support to technology, operations, maintenance, and construction services, we help clients accomplish their goals through expertise, innovation, and trusted partnerships. Rooted in Native Hawaiian values, we are committed to delivering results that strengthen organizations, communities, and future generations.

Whether you're building critical infrastructure in Greenland, supporting federal health programs in Florida, or protecting ecosystems in the Pacific, LAUKOA brings together people who care about what they do.

Current job opportunities withLAUKOA are posted here as they become available. Check back often for new positions!

Executive Assistant

Openings: 1 full-time position | Location: New London, Connecticut (on-site)

Position Summary

The Executive Assistant provides high-level administrative and coordination support to museum leadership through the Contractor Program Manager. The role organizes calendars, correspondence, meeting materials, records, travel support, and discrete administrative projects while preserving the non-personal-services relationship.

Coordinate a high-volume executive calendar, resolve scheduling conflicts, and prepare meeting agendas, biographies, background materials, and approved talking points.

Organize incoming correspondence, prepare draft responses within approved authority, and elevate matters requiring Government action.

Support information flow among museum leadership, Government offices, the Contractor Program Manager, and authorized stakeholders without independently directing Federal personnel.

Track milestones, decisions, dependencies, and action items for executive initiatives, events, staff meetings, and annual-report support.

Prepare travel and expense-support documentation and maintain supporting records in accordance with Government and Contractor procedures.

Handle sensitive schedules, official correspondence, procurement-sensitive information, and protected records with discretion.

Minimum Qualifications

Bachelor degree in arts administration, business, communications, public administration, or a related field.

Five or more years supporting senior executives, preferably in a federal, nonprofit, cultural, academic, or public-service setting.

Advanced Microsoft 365 proficiency, including Outlook, Word, PowerPoint, Teams, and records-management or collaboration systems.

Demonstrated discretion with sensitive calendars, personnel information, and protected records.

Preferred Qualifications

Executive-office workflow, official correspondence, meeting records, action tracking, and records-management experience.

Protocol-sensitive event, visitor itinerary, or official travel coordination involving senior Government, military, or community leaders.

Ability to prepare concise briefing packages, biographies, agendas, and background materials from approved sources.

*This Position is Contingent Upon Award.

LAUKOA is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including

• medical, dental, and vision insurance
• a 401(k) program with employer match
• paid vacation and sick leave
• employer-paid basic life and AD&D insurance
• an Employee Assistance Program
• and a flexible work environment

Additionally, employees can choose from several voluntary benefits including

• critical illness coverage
• accident insurance
• identity theft coverage
• pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.