Executive Assistant & Division Coordinator (Elections)

State of Florida

Tallahassee (FL)

On-site

USD 42,000 - 63,000

Full time

4 days ago

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Job summary

The State of Florida's Department of State seeks an experienced administrative professional to support the Division Director and Assistant Director. This role handles confidential assignments and helps plan policies to run the division efficiently.

Key duties include coordinating work assignments, scheduling meetings, travel, and processing certifications, with additional support for publications, website updates, and office operations. Fluency in Spanish is a plus.

Qualifications

Four years of administrative experience with substitution possible by a bachelor’s degree.
Experience organizing and maintaining files.
Experience scheduling meetings, conference calls, agendas and materials.
Experience using MS Word, Excel, PowerPoint, and Outlook.

Responsibilities

Serve as principal assistant and division coordinator for the Division Director and Assistant Director; handle confidential assignments.
Coordinate travel arrangements and reimbursements for the Division.
Process program administrative functions and maintain documentation for certifications and licensing.
Assist on special projects and publications and support website changes and office supplies.
Perform other duties as required, including FVRS access when needed.