Executive Assistant, Design

Paramount; San Francisco (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Paramount Global seeks an Executive Assistant, Design to partner with the EVP and Design leaders, managing calendars, travel, and sensitive information.

The role supports onboarding, events, and cross-organizational coordination with Product & Technology, HR, Legal, Finance, and external vendors, with opportunities to contribute to strategic projects.

This position offers a competitive salary and comprehensive benefits, with on-site and virtual engagement options.

Qualifications

• 5+ years supporting a senior executive in a creative/tech environment.
• Strong calendar management and prioritization in fast-changing settings.
• Extensive domestic and international travel coordination and expense reporting.
• Excellent written and verbal communication with executives, talent, and partners.
• Ability to handle confidential information with discretion.
• Experience planning team offsites and events with vendor coordination.

Responsibilities

• Manage complex calendars for the EVP and direct reports.
• Coordinate domestic and international travel and expenses for the Design leadership team.
• Handle onboarding logistics for new hires in the Design organization.
• Assist with office space needs and vendor relationships.
• Provide cross-organization coordination and backup coverage.
• Lead or support ad hoc projects for the EVP.

Skills

Calendar management

Travel coordination

Communication skills

Discretion and professionalism

Event planning

Education

Bachelor’s degree

Tools

Google Workspace

Oracle Fusion

Job description

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

The Executive Assistant, Design is a trusted partner to the EVP, Head of Design and provides senior-level administrative support to 1-2 of her direct reports, enabling the Design leadership team to focus on creative and strategic priorities. This role manages complex calendars, coordinates travel and events, and handles sensitive organizational information with sound judgment and discretion. The EA operates under general supervision, exercising independent judgment on day-to-day prioritization and escalating higher-stakes or sensitive matters to the EVP.

Responsibilities include but are not limited to:

• Manage complex, high-volume calendars for the EVP and her direct reports, proactively resolving scheduling conflicts and prioritizing time against evolving business needs
• Coordinate all domestic and international travel logistics and expense reporting for the Design leadership team, and lead planning and on-the-ground logistics for offsites and team collaboration events
• Execute expense management activities with minimal guidance
• Assess and advocate for office space needs with minimal guidance
• Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external vendors/partners, independently determining what can be handled directly versus what requires escalation
• Partner with other Product & Technology executive assistants to coordinate cross-organization initiatives and provide backup coverage for one another as needed
• Support onboarding logistics for new hires into the Design organization
• Lead or support ad hoc special projects as assigned by the EVP

Basic Qualifications:

• 5+ years of experience supporting a senior executive (VP level or above), ideally within a creative, design, product, or technology organization
• Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight
• Extensive experience coordinating domestic and international travel arrangements and managing expense reporting
• High proficiency with Google Workspace; comfortable adopting new productivity and AI tools
• Exemplary written and verbal communication skills, with the ability to interact professionally with senior executives, creative talent, and external partners
• Demonstrated discretion and professionalism in handling confidential and sensitive information
• Experience planning and executing team offsites and events, including vendor and logistics coordination

Additional Qualifications:

• Prior experience supporting a Design, UX, Creative, or Product leader or organization
• Experience in media, entertainment, or technology industries
• Familiarity with Paramount’s internal systems (e.g., Oracle Fusion)
• Experience supporting or coordinating across multiple executives/leaders concurrently
• Bachelor’s degree or equivalent combination of education and experience preferred

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

ADDITIONAL INFORMATION

Hiring Salary Range: $80,000.00 - 110,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.