Executive Assistant & DEI Specialist - Internal Partnerships & Programs

Minneapolis Institute of Art; Minneapolis (MN); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Health benefits

403(b) retirement plan

Paid time off and holidays

Job summary

The Minneapolis Institute of Art (Mia) is seeking an Executive Assistant – DEI Specialist to provide high-level administrative support to the CDIO while advancing internal partnerships and DEI initiatives. This role may require occasional evening or weekend work to coordinate events and programs.

Responsibilities include managing complex schedules, travel, and cross-functional collaboration with DEI teams, ERGs, and partner groups, plus supporting DEI communications and internship programs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3–5 years related senior level administrative experience.
• Excellent verbal, written, interpersonal and presentation skills with ability to work well with all levels in the organization.

Responsibilities

• Provide executive-level administrative support to the CDIO, including scheduling, travel arrangements, and prioritization.
• Coordinate DEI initiatives and projects from development to implementation and monitoring.
• Plan and support internal DEI events and communications, including logistics and post-event follow-up.
• Oversee the DEI internship and fellowship programs including recruitment, onboarding, training, mentorship, and evaluation.
• Collaborate with internal partnership teams and ERGs to advance partnerships and programs.

Skills

Executive support

Project management

Communication

Interpersonal skills

Change management

CRM experience

Education

Bachelor's degree

Tools

Google Workspace

Microsoft 365

Asana

Salesforce

Job description

Executive Assistant – DEI Specialist-Internal Partnerships & Programs

Full-time, non-exempt, 37.5 hours a week

Hourly rate: $34.00

On-site, no remote work available

The Job

The Executive Assistant and DEI Specialist – Internal Partnerships & Programs supports and advances Mia’s commitment to diversity, equity, inclusion, and accessibility by delivering high-quality executive and administrative support to the CDIO across all areas of responsibility, including the coordination of internal partnership initiatives, and fostering staff belonging.

To be successful in this role, you have…

Executive Support

• Provide executive-level administrative support to the CDIO by managing complex scheduling, travel arrangements, and shifting priorities
• Provide assistance to the CDIO and DEI department

Internal Partnerships Program Coordination and Project Management

• Support DEI initiatives and projects by researching, developing, project managing, implementing, and monitoring DEI initiatives, programs, events, trainings, and partner activities through to completion.
• This may include intermittent evening or weekend work
• Coordinate activities, meetings, and trainings with internal partnership teams, such as Mia’s ERGs, and other cross-functional work groups
• Coordinate internal DEI events - plan, organize, and support DEI-related internal events and activities, including logistics, communications, and post-event follow-up
• Oversee and contribute to internal DEI communications and resources such as the DEI newsletter and the promotion and tracking of the DEI lending library
• Coordinate and oversee the DEI internship and fellowship programs including recruitment, onboarding, training, mentorship, and evaluation

Community Engagement and Partnership Development Support

• Provide peer and back-up support to the DEI Specialist - Community Partnerships & Programs

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• Minimum of 3-5 years related senior level administrative experience
• Excellent verbal, written, interpersonal and presentation skills with ability to work well with all levels in the organization
• Approachable and enthusiastic collaborator with some experience in change and project management, problem-solving and contributing to continuous improvement efforts
• High level of integrity with successful ability to maintain confidential information and navigate sensitive conversations or moments with empathy, respect, and effective communication
• Flexible, adaptable, and responsive to change in a dynamic DEI environment;
• Strong relationship building skills and ability to facilitate teamwork
• Proficiency with office technology and software (Google Workspace, Microsoft 365, Asana, and SalesForce or other CRM experience preferred)
• Attention to detail; ability to perform administrative duties with speed and accuracy without immediate and constant supervision
• Ability to foster an environment of inclusion, belonging, and intercultural engagement

Preferred

• Graphic design and social media experience preferred

Availability

• Responsibilities may require adjusted work schedules, such as some evening / weekend hours, to accommodate community-partner meetings, events or activities

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits And Perks

Health and Wellness: Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.

Financial Security: We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses. Our 403(b) Retirement + Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).

Additional Perks: In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays.

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.