Executive Assistant - Decision Sciences

Biogen; Cambridge (MA); On-site; USD 88,000 - 114,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Fitness Reimbursement

Disability Insurance

Paid Vacation

Year-end Shutdown

Job summary

Biogen is seeking an Executive Assistant to support the Head of US Decision Sciences. The role requires a proactive, discreet professional who can manage complex calendars, prepare leadership materials, and coordinate travel and logistics for a dynamic, fast-paced team.

Ideal candidates have 5+ years of senior administrative experience in a corporate environment, excellent communication, and strong MS Office skills. The position offers competitive compensation and comprehensive benefits.

Qualifications

• Associate's or Bachelor's degree with executive-support experience in a corporate setting.
• Experience supporting executives in a fast-paced environment.
• Excellent interpersonal, verbal and written communication skills.

Responsibilities

• Manage complex calendars and meetings for leadership; assist with agendas and action items.
• Prepare materials for leadership presentations and leadership team communications.
• Provide ad hoc project support for strategy & operations as needed.
• Arrange travel, accommodations, and office logistics for satellite locations.
• Support expense reporting, PO, SOW, and invoice processing for the Decision Sciences team.

Skills

Microsoft Office 365

Communication skills

Problem solving

Discretion with confidential info

Calendar management

Education

Associate's degree

Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Teams

OneDrive

SharePoint

Copilot

Job description

About this Role

The Executive Assistant - Decision Sciences will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Decision Sciences. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.

What You'll Do

• Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
• Preparation of materials for presentations, as required, including to Biogen North America (BNA) Leadership Team, BIO Leadership, US Commercial Leadership, and key external contacts
• As bandwidth allows ad hoc project management support for strategy & operations team
• Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations
• Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed, and more.
• Accurate and timely preparation and submission of expense reports
• PO, SOW, and invoice processing support across the Decision Sciences
• Maintain team distribution lists
• Coordinate new team member announcements, welcome meetings, and onboarding agendas
• Play an active role in supporting team culture and associated activities
• Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Who You Are

You possess excellent communication, organization skills and strong technical skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs.

Required Skills

• Associate's degree with 5+ years' experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment OR
• Bachelor's degree with 3+ years' experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint and Copilot
• Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment

Preferred Skills

• Experience in the biopharma industry or Technology is a plus

Job Level: Professional

Additional Information

The base compensation range for this role is: $88,000.00-$114,000.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being ; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up