Executive Assistant, Deans’ Office

Dartmouth College; Hanover (NH); Hybrid; USD 39.000 - 48.000; Vollzeit

Zusammenfassung

Dartmouth College’s Tuck School of Business seeks an experienced Executive Assistant to support the Deans’ Office. The role focuses on calendar management, travel planning, meeting coordination, and expense processing in a high-demand environment.

You'll interact with students, faculty, alumni and guests while upholding Dartmouth’s standards of confidentiality and service. This hybrid on-site role offers significant responsibility and opportunities for impact within the Tuck Deans’ Office.

Qualifikationen

• Bachelor’s degree plus 3–5 years of experience or equivalent.
• Experience supporting a chief executive or senior executive team, especially calendar and travel.
• Strong writing, editing, and presentation formatting skills.
• Professional interaction with students, faculty, alumni, staff and guests.
• Knowledge of office software and meeting technology; strong organization and discretion.

Aufgaben

• Manage the Dean’s calendar and scheduling with internal and external stakeholders.
• Coordinate travel, itineraries, and expense reimbursements per policy.
• Provide calendar, meeting, travel planning and administrative support to Deans’ Office staff.
• Maintain electronic and physical files with confidentiality and access controls.
• Prepare materials and may take meeting minutes as needed.

Kenntnisse

Calendar management

Travel planning

High-level administrative support

Proofreading & formatting

Interpersonal skills

Microsoft Office

Video conferencing

Confidentiality

Independent work

Stakeholder coordination

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Video conferencing tools

Jobbeschreibung

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Hiring Range Minimum $28.00

Hiring Range Maximum $35.00

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule This is a primarily an on-site position, with 1-2 days per week of remote flexibility.

Location of Position Hanover, NH

Remote Work Eligibility? Hybrid

Is this a term position? No

Is this a grant funded position? No

Position Purpose

The Executive Assistant provides high-level administrative support to the Dean and Associate Deans of the Tuck School of Business. This role is primarily responsible for complex calendar and travel management; meeting, project and event coordination; expense reimbursement and tracking; supporting compliance and accreditation efforts; and maintaining office records and files. The Executive Assistant acts as a key point of contact for internal and external stakeholders and plays a vital role in ensuring the efficient operation of the Deans’ Office in alignment with institutional priorities.

Description

The Tuck School of Business seeks a conscientious and detail-oriented executive assistant to manage complex scheduling, travel booking, and other office management and project coordination responsibilities for the Tuck Deans’ Office.

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Experience and skill providing high level administrative support to a chief executive or senior executive team with a particular focus on calendar and travel management.
• Experience and skill in compiling, proofreading, and formatting high-quality materials (e.g., letters, reports, and presentations)
• Strong interpersonal skills, sound judgment, and the ability to interact professionally and comfortably with a wide range of constituencies (e.g., students, faculty, alumni, staff, and Deans’ Office guests).
• Knowledge of operating standards and processes, Microsoft Office software, and video conferencing technology and software.
• Strong organizational and time-management skills with attention to detail and accuracy, initiative, and the ability to work independently.
• Demonstrated commitment to delivering a high level of service and ability to work with a high degree of tact, diplomacy, and confidentiality.
• Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
• Able to anticipate, deliver on, and exceed the service expectations of Deans’ Office and other staff colleagues, faculty, students, alumni, and deans’ office guests.
• Able to build strong relationships with campus partners and collaborate effectively with others to achieve the best possible results or outcomes.

Preferred Qualifications

1. Experience in a higher education setting.

Department Contact for Recruitment Inquiries [e-mail]

Department Contact Phone Number 603-646-2904

Department Contact for Cover Letter and Title

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Responsibilities

• Manages the Dean’s calendar, serving as the principal point of contact for scheduling requests with Tuck and Dartmouth colleagues and external constituents; applies awareness of current Deans’ Office initiatives and priorities, internal and external relationships, communications and service standards, and personal preferences in scheduling, rescheduling, and confirming appointments; and, proactively resolves calendar conflicts.
• Coordinates travel arrangements, prepares itineraries, and processes expense reimbursements and expense reports in compliance with Dartmouth and Tuck policies.
• Provides calendar, meeting, and travel planning, and other administrative support for associate deans and other Deans’ Office colleagues as needed and requested.
• Maintain files and records, both electronic and physical, ensuring ease of access, confidentiality, and adherence to Dartmouth record keeping and archiving protocols.
• Compile, prepare and organize correspondence and meeting materials, and may take meeting minutes, as needed.

Project and Event Coordination (75%)

• Coordinates scheduling, travel, catering, facilities, and any other logistical arrangements for Deans’ Office meetings and events, resolving event-related issues that may arise.
• Administers and coordinates an array of office management routines, ad hoc tasks, and special projects.

Accreditation and Standards Compliance Coordination (10%)

• In collaboration with the Sr. Associate Dean of Teaching and Learning, the Sr. Director of Academic Operations, and Tuck’s Director of Institutional Research, and Tuck faculty, ensures compliance with Tuck’s ongoing standards and process reviews for Assurance of Learning. Ensures the completion of Tuck’s assessment of students and curriculum objectives, assists with faculty surveys, compiles data and formats reports, and tracks faculty compliance with deadlines.
• Provides executive support and project management for Tuck’s 6-year reaccreditation processes with AACSB , including liaising with AACSB , application submission, and visit coordination.

Other Duties (15%)

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Additional Document #1

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]

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