Executive Assistant Dean for Finance and Administration (ADMIN MGR 3)

University of California - Davis; Sacramento (CA); Híbrido; USD 147.000 - 302.000; Jornada completa

Descripción de la vacante

The University of California - Davis seeks an Executive Assistant Dean for Finance and Administration to lead the Betty Irene Moore School of Nursing's financial health and overall administrative portfolio. You will supervise senior staff and partner with UC Davis Health and campus leadership to ensure sustainable operations across finance, HR, and facilities.

You will implement budgeting processes, provide rapid financial modeling, and communicate key financial information to the Dean and

Formación

• Bachelor's degree in related field; advanced degrees preferred.
• At least 10 years of senior administrative leadership in a large, complex org.
• Strong financial strategy, forecasting, and multi-source budget experience.
• Proven HR leadership for faculty and staff; executive leadership capability.
• Experience aligning resources with strategic institutional priorities.

Responsabilidades

• Provide strategic financial leadership to advance School priorities.
• Oversee multi-source budgets and revenue diversification.
• Lead HR, facilities, and administrative operations in a matrix environment.
• Advise Dean and leadership on financial risks, investments, and program expansion.
• Represent the School in interactions with UC Davis and UC Davis Health finance.

Descripción del empleo

Job Summary

Under the direction of the Dean and UC Davis Health's Chief Financial Officer (CFO), the Executive Assistant Dean for Finance and Administration is a confidential management position responsible for oversight of the Betty Irene Moore School of Nursing's (the School) overall administrative portfolio, with a primary emphasis on responsibility for the School's financial health and sustainability. This includes ensuring strategic deployment and optimal utilization of the School's financial, personnel, and facilities resources to advance institutional priorities. The role supervises senior staff directors and oversees a broad portfolio spanning finance, human resources (for over 250 staff and faculty), and facilities operations across a growing campus footprint.

As a key advisor to the Dean and the leadership team of the Betty Irene Moore School of Nursing, the Executive Assistant Dean serves as the chief financial leader. This includes implementation of budgetary processes, rapid financial modelling, stress-testing of financial assumptions, and ensuring the operational infrastructure necessary to support expanding the number of degree programs, enrollment, research activities and clinical practice are in place and adequate. The position holder is expected to regularly communicate key financial information to leadership, faculty, and staff. The position partners with the Associate Deans for Education, Practice, Research and Student Affairs to move strategic initiatives forward for the School, in conjunction with the health campus and university. The position will also work closely with the Dean and Chief of Staff to support the diversification of revenue generation streams and strengthen the School's long-term financial position.

As part of this expansion and the associated change management, the Executive Assistant Dean will be responsible for, budgetary policies, procedures, and culture of stewardship and accountability. The role defines and monitors key metrics that describe and evaluate the budgetary health of the School. As a member of the Senior Staff Team, the incumbent also serves as the School's representative with the UC Davis central administration (e.g., Budget and Institutional Analysis, General Counsel, Internal Audit) on all financial issues and human resource issues, and coordinates that interaction with the UC Davis Health CFO.

Apply By Date

Wednesday, November 18, 2026 at 11:59pm PST; screening and selection can begin any time.

Minimum Qualifications

• Bachelor's degree in a related field and/or a combination of experience/education.
• At least 10 years of progressive, senior-level administrative leadership in a large, complex organization, preferably in higher education or academic health.
• Demonstrated expertise in:
  • Financial Strategy and Stewardship: Advanced expertise in financial planning, forecasting, and rapid modeling; oversight of complex, multi-source, multimillion-dollar budgets; ability to diversify revenue streams and scale financial/operational systems; strong analytical, critical thinking, and risk assessment capabilities to support executive decision-making.
  • Organizational and Administrative Leadership: Experience leading human resources for academic and staff personnel, including compensation and clinical practice plan administration; oversight of organizational design, change management, facilities/space planning, and business operations; demonstrated ability to align resources with institutional priorities through cross-functional collaboration.
  • Executive Leadership and Influence: Proven ability to lead through senior leaders in a complex, matrixed environment; exceptional communication and executive presence with demonstrated success advising senior leadership and representing the organization at institutional, systemwide, and external levels; track record of building high-performing teams and driving strategic initiatives.

Preferred Qualifications

• Advanced degree in Business Administration, Finance, Public Administration, Health Administration, or a related field (e.g., MBA, MPA, MHA, or equivalent).
• Relevant professional certification such as CPA, CFA, or CHFP (Certified Healthcare Financial Professional).
• Experience in academic health centers, higher education, or similarly complex, mission-driven organizations with multiple revenue streams (e.g., tuition, clinical, research, philanthropy).
• Demonstrated success operating within a highly matrixed organization, including collaboration with central administrative units, shared services, and/or health system partners.
• Experience with enterprise financial systems (e.g., Oracle, Aggie Enterprise, or similar ERP platforms)

Key Responsibilities

Percentages of time allocated to functions are a guideline only. Individual assignments and time actually worked in each functional area may vary based on the department's operational needs.

60% - Financial Strategy, Stewardship, and Executive Advising

• Serve as the School's chief financial strategist, responsible for long-range financial planning, forecasting, and scenario modeling to ensure long-term sustainability.
• Lead development and oversight of the School's multi-source, multimillion-dollar budget, including tuition-based, clinical, research, and philanthropic revenue streams.
• Maintain accountability for the School's finance function through senior finance leaders, ensuring alignment between financial strategy, operational execution, and institutional priorities.
• Conduct advanced financial modeling and stress-testing of assumptions to inform executive decision-making and strategic investments.
• Establish and monitor key financial performance indicators, ensuring alignment with institutional goals and financial health.
• Advise the Dean and executive leadership on financial risks, trade-offs, and opportunities, including new program development and expansion.
• Provide financial oversight and advising relevant to the development and maintenance of a clinical practice plan.
• Partner with UC Davis and UC Davis Health finance leaders to ensure alignment with enterprise financial frameworks (e.g., Aggie Enterprise).
• Drive a culture of financial stewardship, accountability, and data-informed decision-making across the School.
• Ensure compliance with all applicable financial policies, audit standards, and regulatory requirements.

20% - Human Resources & Administrative Oversight

• Provide executive oversight of human resources strategy for faculty and staff, ensuring alignment with the School's growth, workforce planning, and talent priorities.
• Oversee HR leadership responsible for recruitment, compensation planning, performance management, and employee and labor relations.
• Advise on organizational design and workforce strategy to support evolving academic, research, and clinical missions.
• Ensure effective administration of faculty compensation plans and clinical practice plans in partnership with academic leadership.
• Maintain accountability for administrative infrastructure while delegating day-to-day operational management to functional leaders.
• Collaborate with campus and health system partners on HR policy, compliance, and employee experience initiatives.

20% - Executive Leadership & Supervision

• Provide direct supervision and strategic leadership to senior administrative leaders, including Finance, Human Resources, and Facilities.
• Build and sustain a high-performing leadership team through clear goal-setting, coaching, and accountability structures.
• Foster a culture of collaboration, transparency, and continuous improvement across business functions.
• Lead through influence across a highly matrixed environment, aligning stakeholders across the School, UC Davis, and UC Davis Health.
• Serve as a trusted advisor and key member of the School's senior leadership team, contributing to institutional strategy and decision-making beyond functional areas.

Department Overview

The Betty Irene Moore School of Nursing at UC Davis advances health and ignites leadership through innovative and interprofessional education, transformative research and bold system change. The School brings a data-informed, business-centered approach to preparing graduate nurses and physician assistants, grounded in strong integration across education, research, and clinical practice. As a primarily self-supporting school within UC Davis, the School operates with a strong commitment to income generation to sustain and grow its academic mission. This includes an expanding portfolio of degree programs, a robust and evolving research and clinical practice agenda, and a strategic focus on financial sustainability. Strengthening external partnerships, community engagement, and philanthropic support is also central to the School's continued success.

Leaders at the School of Nursing steadily chart a course of developing education curricula, approaches and programs aimed at keeping pace with the rapidly evolving health-care environment and preparing a new breed of health leaders who are skilled and nimble agents of change. All individuals in the School of Nursing are accountable for maintaining and fostering a culture of inclusive excellence.

The Betty Irene Moore School of Nursing at UC Davis was established in March 2009, as UC Davis' first major initiative to address society's most pressing health-care problems in its second century of service. The School was launched through a $100 million commitment from the Gordon and Betty Moore Foundation, at that time the nation's largest grant for nursing education.

POSITION INFORMATION

• Full Salary Grade Range: $146,500 - $302,100
• Salary Frequency: Annual; paid monthly in arrears
• Salary Grade: Grade 28
• UC Job Title: ADMIN MGR 3
• UC Job Code: 000549
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Day
• Location: Betty Irene Moore Hall (HSP029)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work). Onsite work is primarily expected, especially at onset of employment, along with commutable residency.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g., e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to work onsite and remote as required.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#LI-DNI