Executive Assistant - Spend Management

Vizient, Inc; Irving (TX); On-site; USD 69,000 - 116,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Vizient Inc. is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leadership within the Spend Management Business Unit.

This office-based role requires discretion, strong organization, and the ability to manage complex calendars, travel, and high-visibility assignments. The successful candidate will act as a trusted partner, coordinate meetings, prepare materials, support AI initiatives, and foster relationships across teams.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong organizational and project-management skills.

Responsibilities

• Maintain discretion and protect sensitive information.
• Manage complex calendars, travel, and meetings.
• Plan weeks ahead to ensure calendars and materials are organized.
• Prepare and submit expenses; review reports for policy adherence.
• Act as a primary liaison for executives; manage communication with stakeholders.
• Coordinate meeting logistics and changes across teams; ensure alignment and clear communication.
• Assist with onboarding and training of administrative staff.

Skills

Executive support

Project management

Communication

Attention to detail

Education

Relevant degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future. Do you have experience supporting senior executives in a fast-paced business environment? Are you known for staying agile as priorities shift, while maintaining structure, organization, and forward momentum? Are you someone who builds and improves processes, manages complex schedules, and applies strong critical thinking? Are you confident engaging with leaders across all levels of an organization? If so, this role may be a great fit.

Vizient Inc. is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leadership within the Spend Management Business Unit. In this role, you will provide administrative support to senior executives and help manage all aspects of their daily operations to maximize efficiency, effectiveness, and impact. You will serve as a key point of contact between leadership and internal and external stakeholders. You will be responsible for complex and high-visibility assignments that require discretion, sound judgment, problem solving, and timely execution. You will act as a trusted partner, representing leadership with professionalism and ensuring a high level of service, while fostering strong working relationships across teams. This role plays a critical part in enabling leadership success, supporting key business priorities, and assisting with AI initiatives. Summary: In this role, you will support the executives on the Spend Management Solutions team by partnering closely with executives to help drive business priorities, operational effectiveness, and team alignment. You will also collaborate with a highly engaged and respected community of administrative professionals across the enterprise.

At Vizient, we are committed to investing in our administrative community through skill development, knowledge expansion, networking, leadership development, and professional growth. Our administrative professionals are central to how we operate and are part of an enterprise support team known as Administrative Services.

Responsibilities:

• Maintain discretion and protect sensitive information at all times; handle all confidential matters with professionalism and trust.
• Manage complex calendars, travel, and meetings with strong attention to detail.
• Independently resolve scheduling conflicts; proactively plan weeks ahead to ensure executive calendars, travel, and materials are organized and seamless.
• Prepare and submit timely expenses; review direct report expenses for policy adherence.
• Act as a primary liaison for executives; manage communication flow, respond to inquiries, and foster strong relationships with internal and external stakeholders.
• Handle executive and client-facing interactions with sound judgment; represent leadership with professionalism while building trusted partnerships.
• Coordinate meeting logistics and changes across multiple teams; ensure alignment and clear communication.
• Anticipate needs and resolve gaps in information by proactively engaging stakeholders.
• Prepare and distribute correspondence, agendas, reports, and presentation materials in advance of meetings.
• Partner with executives to problem solve and navigate competing priorities.
• Identify inefficiencies in processes; recommend and implement improvements to enhance effectiveness.
• Support onboarding and training of administrative staff by sharing best practices, tools, and processes.
• Expand knowledge of systems, tools, and business context to better support day-to-day operations.
• Provide backup support to peers and contribute to overall team efficiency.
• Suggest and support initiatives that enhance team culture and employee engagement.
• Work closely with your executives to design and lead team engagement events that strengthen connection, collaboration, and culture.
• Support executive engagement in AI initiatives by coordinating meetings, tracking follow-ups, organizing materials, and helping ensure clear communication across stakeholders.

Qualifications:

• Relevant degree preferred.
• 5 or more years of experience supporting senior executives in a complex, fast-paced environment required.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Strong project management and organizational skills; ability to manage multiple priorities with precision.
• Excellent written and verbal communication skills.
• Professional presence with a proactive, solutions-oriented mindset.
• Strong attention to detail and ability to anticipate needs.
• Experience coordinating small and large meetings and events.
• Demonstrated ability to handle sensitive information with discretion.
• Self-directed, resourceful, and results-oriented.
• Strong collaboration skills and emotional intelligence; ability to build trust and partnerships across teams.
• Willingness to travel.

This is an office-based role with an expectation of three days per week on site in Irving, Texas.

Estimated Hiring Range: At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00. This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here: http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

Working at Vizient means shaping the future of healthcare, every day. Alongside our clients, we're building a healthier, more human healthcare system. We connect people, data, and solutions to enable healthcare organizations to improve financial sustainability, enhance system performance, and deliver better care. Headquartered in Irving, Texas, with 11 offices across the United States, Vizient has more than 5,000 employees who bring deep expertise and a shared commitment to transforming healthcare. Together, we're solving some of the industry's most complex challenges while creating opportunities to learn, grow, and drive lasting change for healthcare organizations and the communities they serve. Through our enterprise of companies, we deliver meaningful impact across the continuum of care: Apexus-the exclusive contractor for 340B Drug Pricing Program, managed by the Health Resources and Services Administration aptitude-the industry's first online direct contracting market, supporting self-contracting activity between hospitals and suppliers. Kaufman Hall-leading healthcare advisory services to support our clients in achieving financial, clinical, and operational excellence. Provista-proven supply chain partner specializing in extended, diagnostic, and preventive care facilities, including surgery centers, home health, and senior living.