Executive Assistant - Data & Digital (Operations)

Vizient, Inc; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Vizient, Inc. in Chicago, IL seeks an experienced Executive Assistant to provide strategic, high-level support to two senior Vice Presidents.

You will act as a trusted partner, maximizing leaders' time and impact across the Data & Digital area while coordinating priorities and handling confidential information with discretion. You will plan meetings, facilitate offsites, manage travel, and support organizational priorities while fostering collaboration across the enterprise in a hybrid

Qualifications

• 5+ years in a corporate senior admin support role.
• Proficiency in Word, Excel, PowerPoint and Teams.
• Workday and Concur a plus.
• Experience integrating AI tools into admin processes and executive comms.
• Sharp written and verbal communication.
• Professional, can-do attitude and presence.
• Strong organization and attention to detail with self-direction.
• Strong project management for multiple priorities.
• Experience with employee resource groups or community engagement preferred.
• Willingness to travel.
• Hybrid workplace model (3 days in office) in Chicago, IL.

Responsibilities

• Strategically manage complex executive calendars and priorities.
• Prepare briefing materials, agendas, and presentations.
• Coordinate in-person, hybrid, and virtual meetings and events.
• Manage domestic travel and expense reports.
• Design systems to track priorities and coordinate cross-functional projects.
• Liaise with executives, partners, and vendors.
• Support onboarding and employee engagement initiatives.
• Handle highly confidential information with discretion.

Skills

Communication skills

Organization

Project management

Travel willingness

Education

Relevant degree

Tools

Microsoft Word

Excel

PowerPoint

Teams

Workday

Concur

AI tools (Copilot/ChatGPT)

Job description

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future. We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future. Our people make all the difference in our success.

Do you thrive in fast-paced environments where no two days are the same? Are you energized by bringing order to complexity, anticipating what's next, and helping leaders perform at their best? If you're the person who always seems to be three steps ahead, we want to meet you.

Vizient is seeking a seasoned Executive Assistant to provide strategic, high-level support to the Senior Vice President of Sales, Service & Insights Delivery and the Senior Vice President of Sales & Client Relations.

This is an opportunity for an accomplished administrative professional who understands that exceptional executive support goes far beyond calendar management. You will serve as a trusted business partner, helping leaders maximize their time, focus, and impact. These executives lead dynamic teams within Vizient’s Data & Digital business area. The ideal candidate will be a confident communicator, thoughtful problem solver, process creator, and relationship builder who can operate with sound judgment, discretion, and professionalism at every level of the organization. At Vizient, administrative professionals are highly valued members of the team. You will join Administrative Services, an enterprise-wide support organization committed to investing in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement.

Summary

In this role, you will provide comprehensive support to two senior leaders while helping drive the efficiency and effectiveness of their teams. You will serve as a trusted strategic partner, enabling executive effectiveness and supporting key organizational priorities. This role goes beyond traditional administrative support by anticipating needs, managing complex priorities, coordinating executive operations, and fostering collaboration across the enterprise.

Responsibilities

• Executive Time & Strategic Calendar Management: Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands. Protect executive focus time and coordinate scheduling across internal and external stakeholders to ensure seamless execution.
• Executive Preparation, Communications & Meeting Support: Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions. Plan and facilitate leadership meetings and offsites by coordinating logistics, documenting key decisions, and tracking action items through completion.
• Meeting & Event Planning: Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events by managing logistics, technology, participant communications, and meeting readiness to deliver a high-quality experience.
• Travel & Expense Management: Manage domestic travel arrangements and prepare, reconcile, and submit accurate expense reports for executives and designated leaders in compliance with company policies.
• Operational Excellence & Project Coordination: Design and maintain systems to track executive priorities, initiatives, deliverables, and follow-up actions. Coordinate cross-functional projects and confidential initiatives while identifying opportunities to improve workflows, streamline processes, and enhance operational efficiency.
• Stakeholder & Relationship Management: Serve as a trusted liaison between executives, business leaders, employees, external partners, and vendors. Build collaborative relationships, exercise sound judgment and discretion, and support executive participation in speaking engagements, leadership events, and strategic communications.
• Team Operations & Employee Engagement: Support leadership by coordinating onboarding activities, employee engagement initiatives, recognition programs, and team events. Partner with Administrative Services and colleagues to provide backup support, share best practices, and contribute to a collaborative, high‑performing administrative community.
• Confidentiality & Executive Partnership: Handle highly confidential information with the utmost professionalism and discretion while serving as a trusted partner who anticipates executive needs, resolves challenges proactively, and supports special projects that advance the priorities of the Organizational Effectiveness, Learning & Change leadership team.

Qualifications

• Relevant degree preferred.
• 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams required.
• Workday and Concur, are a plus.
• Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.
• Sharp written and verbal communication skills.
• Professional, can‑do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self‑direction and results driven.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Experience working with employee resource groups and/or community engagement programs preferred.
• Willingness to travel.
• The ideal candidate will join us in a hybrid workplace model (3 days in office) at our Chicago, IL.

Estimated Hiring Range: At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00. This position is also incentive eligible. Vizient has a comprehensive benefits plan! Please view our benefits here: http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer

Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

Working at Vizient means shaping the future of healthcare, every day. Alongside our clients, we’re building a healthier, more human healthcare system. We connect people, data, and solutions to enable healthcare organizations to improve financial sustainability, enhance system performance, and deliver better care.

Headquartered in Irving, Texas, with 11 offices across the United States, Vizient has more than 5,000 employees who bring deep expertise and a shared commitment to transforming healthcare. Together, we’re solving some of the industry's most complex challenges while creating opportunities to learn, grow, and drive lasting change for healthcare organizations and the communities they serve.

Through our enterprise of companies, we deliver meaningful impact across the continuum of care: Apexus - The exclusive contractor for 340B Drug Pricing Program, managed by the Health Resources and Services Administration. aptitude - The industry's first online direct contracting market, supporting self-contracting activity between hospitals and suppliers. Kaufman Hall - Leading healthcare advisory services to support our clients in achieving financial, clinical, and operational excellence. Provista - Proven supply chain partner specializing in extended, diagnostic, and preventive care facilities, including surgery centers, home health, and senior living.