Executive Assistant - Contributing

East Carolina University; Greenville (NC); On-site; USD 43,000 - 47,000; Full time

Job summary

East Carolina University’s Department of Physical Medicine & Rehabilitation seeks an executive assistant to support the department chair and administrator. The role acts as liaison to the BSOM POSO partner, coordinating HR processes and department communications with professionalism and discretion.

The position entails managing calendars, recruitment activities, and educational programs while ensuring regulatory compliance and accurate documentation.

Qualifications

• Three years of progressively responsible administrative/office management experience (or equivalent)
• Strong organizational and communication skills

Responsibilities

• Coordinates personnel actions, recruitment, onboarding, and personnel records while serving as the department liaison for HR processes.
• Liaises with department leadership, manages communications, stakeholder relationships, and sensitive matters with professionalism.
• Interprets and applies policies to support administrative operations, ensure regulatory compliance, and provide guidance to faculty, staff, and stakeholders.
• Evaluates and resolves complex administrative issues and priorities, implementing effective solutions.
• Coordinates calendars, meetings, events, recruitment activities, personnel actions, and educational programs.
• Prepares, edits, and coordinates departmental communications, reports, meeting materials, and website content.

Skills

Administrative experience

Communication skills

Organizational skills

Education

High school diploma or equivalency

Associate degree in secretarial science or business administration

Bachelor’s degree in business administration or related field

Job description

Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications.

Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. $42,678 - $47,420

Salary Grade Equivalency

Salary Grade Equivalency NC11

Work Schedule

Work Schedule Monday - Friday

Work Hours

Work Hours 8:00 a.m. - 5:00 p.m.

Position Location (City)

Job Category

Job Category Staff

Be a Pirate!

East Carolina University ( ECU ) is consistently ranked among the nation’s top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C. , which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU’s commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university’s leadership in translating research into meaningful community partnerships and measurable societal benefits.

Academic Affairs , led by the Provost and Senior Vice Chancellor for Academic Affairs, comprises the university’s colleges, schools and libraries, along with other academic support and administrative units. Academic Affairs works collaboratively to strengthen ECU’s culture of academic excellence in line with our mission to be a national model for student success, public service and regional transformation.

The Brody School of Medicine at East Carolina University is composed of departments that function to increase the supply of primary care physicians to serve the state; improve the health and well-being of the region; and train physicians who will meet the healthcare needs of the state. The ECU Brody School of Medicine is aligned with ECU Health as a clinically integrated academic healthcare organization. This integration allows the two organizations to provide efficient, effective and high-quality care to eastern North Carolina residents. For more information, visit ECUHealth.org.

The Department of Physical Medicine & Rehabilitation at ECU is dedicated to serving the rehabilitation needs of eastern North Carolina through compassionate patient care, CARF -accredited inpatient services, clinical research, and excellence in medical education and interdisciplinary practice.

Primary Purpose of Position

The executive assistant for the Department of Physical Medicine & Rehabilitation (PM&R) serves as the primary administrative aid to the department chair and the administrator, and as the department’s liaison to the BSOM POSO Business Partner. Reporting to the Department Chair, the position works with internal and external contacts such as program staff, unit managers within the organization, ECU Health administrators, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public.

Key Responsibilities Include:

• Coordinates personnel actions, recruitment, onboarding, and personnel records while serving as the department liaison for human resources related processes and policy guidance (35%)
• Serves as a liaison for departmental leadership, managing communications, stakeholder relationships, and sensitive matters with professionalism, discretion, and sound judgment (20%)
• Position will interpret and apply departmental, university, health system, and continuing medical education policies and procedures to support administrative operations, ensure regulatory compliance, and provide guidance to faculty, staff, and stakeholders (15%)
• Evaluates and resolves complex administrative issues, establishes priorities, and implements effective solutions while adapting to changing needs and exercising independent judgment. (10%)
• Coordinates calendars, meetings, events, recruitment activities, personnel actions, and educational programs to support departmental operations, meet deadlines, and ensure efficient execution of priorities (10%)
• Prepares, edits, and coordinates departmental communications, reports, meeting materials, and website content while ensuring accuracy, professionalism, and confidentiality (5%)
• Oversees departmental records, administrative systems, and reporting processes; researches and interprets policies; and ensures timely, accurate management of information, documentation, and compliance requirements (5%)

Minimum Education, Knowledge, Skills, and Experience

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation

None

Preferred Education, Knowledge, Skills, and Experience

License or Certification required by the Department

None

Additional Instructions to Applicant

Job Open Date

Job Open Date 11/10/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAs ) should contact the ADA Coordinator at [phone] (Voice/ TTY ) or ADA [e-mail] .

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate where you learned about this job vacancy.
  • LinkedIn
  • Chronicle of Higher Education
  • CareerBuilder
  • Greenville Daily Reflector
  • Raleigh News & Observer
  • HigherEdJobs.com
  • InsideHigherEd.com
  • Monster.com
  • Indeed
  • ECU Website
  • Other
• * Will you now or in the future require visa sponsorship for employment?
  • Yes
  • No