Executive Assistant & Contracts Administrator

ALASKA POWER ASSOCIATION; Ketchikan (AK); On-site; USD 70,000 - 110,000; Full time

Job summary

Alaska Power Association in Ketchikan, Alaska, seeks an Executive Assistant-Contracts Administrator. This exempt role reports to the CEO and handles board materials, complex correspondence, and regulatory filings across FERC, EIA, SAM.gov, FCC, and AKDNR.

The position also governs contract administration, bid processes, vendor communications, and records management, while ensuring Roberts Rules of Order and effective board governance.

Qualifications

• High School graduate with a bachelor's degree in business; paralegal cert preferred and may substitute for business degree.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with non-profit boards and utilities is highly desirable.

Responsibilities

• Prepare and maintain board meeting packets, agendas, minutes, motions, and reports; review CEO/staff reports.
• Assist with FERC compliance filings and agency reporting (EIA, SAM.gov, FCC, AKDNR).
• Manage correspondence, research for special projects, and maintain SEAPA website content.
• Coordinate board meetings, travel, onboarding of new directors, and board meeting logistics.
• Prepare bid documents and contract related communications; coordinate with counsel as needed; maintain records.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

Bachelor's degree in business

Paralegal certificate

Job description

Alaska Power Association in Ketchikan, Alaska, seeks an Executive Assistant-Contracts Administrator. This exempt role reports to the CEO and handles board materials, complex correspondence, and regulatory filings across FERC, EIA, SAM.gov, FCC, and AKDNR.

The position also governs contract administration, bid processes, vendor communications, and records management, while ensuring Roberts Rules of Order and effective board governance.