Executive Assistant | Compliance & Privacy

UF Health; Gainesville (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

UF Health in Gainesville, FL is seeking a seasoned executive assistant to support the Vice President of Privacy and Compliance. The role requires independence, discretion, and the ability to coordinate complex administrative tasks in a fast-paced environment.

Responsibilities include managing confidential information, communicating with executives, and maintaining relationships across departments and stakeholders. A strong background in contracts, documentation, and data handling is essential.

Qualifications

• Ten years of progressively responsible, advanced secretarial and administrative experience.
• Independent project and task management experience required.
• Experience with document and contract preparation; strong communication skills.
• Ability to type at least 55 CWPM and manage databases.

Responsibilities

• Provide advanced administrative support to the Vice President of Privacy and Compliance.
• Coordinate communications with UF Health executives, leadership, physicians, and staff.
• Manage confidential information and independent project status updates.

Skills

Contract drafting

MS Office

Written & verbal communication

Database management

Typing 55 CWPM

Education

Associate degree

Job description

Overview

Support executive leadership through high-level coordination, organization, and communication in a fast-paced compliance and privacy environment.

Work Style: Onsite

Location: Gainesville, FL

FTE: Full-Time (1.0 FTE)

Schedule: Day Shift

Provides advanced administrative and professional support to the Vice President of Privacy and Compliance. Requires a high level of organizational expertise, discretion, and in-depth knowledge of UF Health operations, executive offices, and reporting departments.

Exercises independent judgment in communicating with UF Health executives, Health Science Center leadership, physicians, and staff. Plans, initiates, and executes complex administrative activities while applying problem-solving skills to manage competing priorities.

Maintains strong working relationships with administrators, physicians, and hospital leaders, managing confidential and sensitive information across multiple internal and external stakeholders, including government agencies and community partners.

Works with minimal supervision, independently managing responsibilities from initiation through completion while providing regular updates to the VP on project status, priorities, and outcomes.

Qualifications

Minimum Qualifications

Experience

Ten (10) years of progressively responsible, advanced secretarial and administrative experience, including independent project and task management, is required.

Skills And Competencies

• Advanced document and contract preparation skills
• Independent use of personal computer applications, including word processing, databases, and spreadsheets
• Excellent written and verbal communication skills
• Demonstrated database management skills supported by technical training and/or additional relevant experience
• Ability to type a minimum of 55 CWPM

Education

An Associate's degree may be substituted for a portion of the required experience.