Executive Assistant - Community Engagement

Des Moines Public School District; Des Moines (IA); On-site; USD 44,000 - 52,000; Full time

Job summary

Des Moines Public School District is seeking an Executive Assistant to support the Superintendent and lead administrative and project tasks within the Philanthropic Engagement directorate. The role emphasizes data integrity in donor and partnership records, contract workflows, and coordinating surveys and events.

Candidates should bring five years of relevant experience, strong communication, and proficiency with Microsoft Office and Dynamics, with the ability to manage multiple priorities and

Qualifications

• Education: High school diploma, HiSET, or GED.
• Five years of work experience in community engagement or customer service.
• Proficiency with Microsoft Office Suite and Dynamics is preferred.
• Ability to manage and protect sensitive information with discretion.
• Excellent written and oral communication and presentation skills.

Responsibilities

• Answer calls, field questions, and initiate follow-up communication.
• Manage donor/partner data in Microsoft Dynamics with accuracy and compliance.
• Coordinate and manage projects, including contracts, surveys, and branded materials.
• Produce reports and presentations by integrating data from multiple sources.
• Collaborate with district departments to share data and update promotional materials.
• Support foundation and grant compliance and assist with scheduling meetings.

Skills

Customer service

Communication

Time management

Detail oriented

Microsoft Office

Microsoft Dynamics

Confidentiality

Attendance

Teamwork

Education

High school diploma / GED

Five years of related work experience

Tools

Microsoft Office Suite

Microsoft Dynamics

Job description

Executive Assistant - Community Engagement

Des Moines Public School District SUPERINTENDENT - Des Moines, Iowa Open in Google Maps

This job is also posted in Des Moines Public School District , and TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5935532
Application Deadline: Oct 04, 2026 11:59 PM (Central Standard Time)
Posted: Sep 22, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

TITLE:EXECUTIVE ASSISTANT

DEPARTMENT: Superintendent

POSITION TYPE: B23

HIRING SPECIFICATIONS:

Job Summary:

The Executive Assistant provides administrative support and project management for the Director of Philanthropic Engagement. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

Essential Functions and Responsibilities:

• Answer incoming calls, field questions, and initiate follow up communication.
• Manage the collection, maintenance, integrity, and secure sharing of donor, partnership, and engagement data within the Microsoft Dynamics donor database, ensuring accuracy, timely updates, and compliance with applicable state and federal laws.
• Coordinate and manage ongoing projects under the direction of the director including issuing and collecting donor/partnership contracts, sending partnership surveys, creating branded materials and assisting with community events.
• Compile and integrate data from multiple sources, including district-specific systems, to produce professional reports, documents, and presentations.
• Collaborate across district departments to collect and share data and update promotional materials.
• Support compliance with foundation and grant requirements to ensure funds are used appropriately and in accordance with established guidelines.
• Assistwith scheduling meetings, sending communication, and recording notes during meetings.
• Other duties, as assigned.

Minimum Qualifications:

• Education: High school diploma, HiSET, or G.E.D.
• Work Experience: Five years of work experience in community engagement or customer service
• Licensure or Certification: N/A

Knowledge, Skills, and Abilities:

• Ability to work a varied work schedule which includes eveningand/or weekendhours.
• Excellent customer service skills.
• Effective written and oral communication and presentation techniques.
• Ability to prioritize tasks, manage time effectively, and proven ability to meet deadlines.
• Attention to detail and accuracy.
• Ability to?work independently or collaborate effectively within a team
• Proficient with Microsoft Office Suite, Microsoft Dynamics, or related software
• Maintain confidentiality.
• Attend work on a prompt and regular
• Maintain satisfactory and harmonious working relationships with the public, students, and other

Physical Requirements:

PHYSICAL DEMAND:

FREQUENCY:

Standing

Occasional 1% - 32%

Walking

Frequent 33% - 66%

Sitting

Frequent 33% - 66%

Bending/Stooping

Occasional 1% - 32%

Reaching/Pushing/Pulling

Occasional 1%- 32%

Climbing/Stairs

Occasional 1% - 32%

Driving

Occasional 1% - 32%

Lifting (20 lbs.)

Occasional 1% - 32%

Carrying (10 feet)

Occasional 1% - 32%

Manual Dexterity Tasks

Telephone

Frequent 33% - 66%

Computer

Frequent 33% - 66%

Other

Never 0%

Working Conditions

Inside

Constant 67%+

Outside

Occasional 1% - 32%

Extremes of Temperature/Humidity

Occasional 1% - 32%

HR Signature: ________________________________________ Date: 06/02/2026

The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green,2100 Fleur Drive, Des Moines, IA 50321; phone: [phone]; email: [e-mail]. Complaints can also be directed to the Iowa Civil Rights Commission,400 E. 14th Street, Des Moines, IA 50319-1004, [phone], or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

Position Type: Full-Time
Salary: $44,391 to $52,095 Per Year

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Peter LeBlanc , HR Director
• HUMAN RESOURCES
• Email: [e-mail]