EXECUTIVE ASSISTANT - CLINIC ADMINISTRATION

Aspirus, Inc; Town of Wausau, Northern (WI, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Full benefits packages

Time away from work accrual

Retirement plans

Wellness program

Job summary

Aspirus Health in Wausau, WI is seeking an Executive Assistant I to join our Clinic Administration team. The role provides comprehensive administrative support to the assigned Vice President or Executive Director, ensuring smooth daily operations and effective communication across departments.

Candidates should have an Associate Degree in Administrative Assistance, 3–5 years of administrative experience, and strong typing, minute-taking, and written communication skills.

Qualifications

• Associate degree in administrative assistance.
• 3–5 years of administrative experience.
• Healthcare executive support is beneficial.
• CAP or CPS certification is a plus.
• Typing 60 wpm with 95% accuracy.
• Excellent written and verbal communication.
• Strong organization and attention to detail.
• Problem solving and transcription skills.

Responsibilities

• Provides comprehensive administrative support to assigned Vice President or Executive Director.

Skills

Typing 60 wpm

Meeting minutes

Strong grammar

Verbal & written communication

Organizational skills

Problem solving

Education

Associate Degree in Administrative Assistance

CAP certification (beneficial)

CPS designation (beneficial)

Job description

Compassion. Accountability. Collaboration. Foresight. Joy.

These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.

Aspirus Health in Wausau, WI is seeking a EXECUTIVE ASSISTANT to join our CLINIC ADMINISTRATION team!

The Executive Assistant I provides comprehensive administrative support to assigned Vice President or Executive Director.

HOURS: Full Time 1.0 FTE, 80 Hours Biweekly

Experience/Qualifications

• Knowledge of administrative assistant practices and procedures is normally acquired through completion of an Associate Degree in Administrative Assistance.
• Three to five years of administrative assistant experience.
• Experience supporting an executive in healthcare setting beneficial.
• Certified Administrative Professional (CAP) certification and/or Certified Professional Secretary (CPS) designation beneficial.
• Possesses excellent administrative skills including computer knowledge, typing an average of 60 words per minute with 95% accuracy, ability to take meeting minutes proficiently, exceptional composition and grammar skills.
• Possesses effective decision-making skills, as well as good verbal and written communication skills.
• Possesses excellent organizational skills and attention to detail.
• Possesses problem-solving skills.
• Possesses concise transcription and composition skills.

Employee Benefits

• Full benefits packages available for part- and full-time status.
• Time away from work accrual.
• Retirement plans available.
• Wellness program for employees and their families.

Our Mission: We heal people, promote health and strengthen communities.

Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.