Executive Assistant (Clearance required)

Command Holdings, a Pequot Company; Aiea (HI); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

401(k)

Job summary

WWC Global, the operating firm of Command Holdings, seeks an Executive Assistant to support Indo-Pacific Command (INDOPACOM). You will provide high-level administrative and correspondence support in a front office setting, manage the Commander’s schedule, and act as the main liaison with stakeholders to enable timely decision-making and mission execution.

The role requires impeccable organization, discretion, and the ability to handle sensitive information in a dynamic environment.

Qualifications

• Bachelor's degree required; active Secret clearance preferred.
• Proven executive assistant/administrative support experience, preferably for senior leaders.
• Excellent organizational skills with ability to manage complex schedules and deadlines.
• Discretion, integrity, and ability to handle sensitive information.
• Proficiency with Microsoft Office applications and standard office tools.

Responsibilities

• Provide high-level administrative and correspondence support to front office leadership.
• Manage calendar, coordinate high-level meetings with dignitaries and officials.
• Draft, edit, and track official correspondence and records.
• Coordinate travel, events, and engagements, ensuring compliance and deadlines.
• Maintain front office workflow and confidentiality in a fast-paced environment.

Skills

Executive support

Scheduling

Communication

Discretion

MS Office

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

WWC Global, an operating firm of Command Holdings, is seeking an Executive Assistant to support Indo-Pacific Command (INDOPACOM). The Executive Assistant provides high-level administrative and correspondence support in a high-visibility front office environment. Operating under the direction of front office leadership (e.g., Branch chief), this role ensures timely, accurate, and protocol-compliant correspondence, records, and coordination that enables leadership decision-making and mission execution. This key position manages daily front office operations, optimizes the Commander's schedule, and acts as the primary point of contact for internal and external stakeholders. The ideal candidate excels in a dynamic, high-tempo environment, demonstrates superior organizational abilities, and ensures the seamless execution of sensitive, mission-critical activities in support of senior military leadership.

Responsibilities May Include But Are Not Limited To

• Executive Support: Serving as the principal assistant to the front office staff, facilitating the general officer's daily workflow and ensuring operational efficiency in all front office activities.
• Scheduling & Coordination: Overseeing the calendar, scheduling, and coordinating high-level meetings and engagements with host nation leaders, senior military officials, Congressional delegates, and political leaders. Preparing agendas, briefing materials, and managing engagements from planning through execution.
• Communication Liaison: Acting as the primary conduit for information flow; relay messages, directives, and requests between the Commander and internal/external stakeholders promptly and accurately.
• Office Administration: Managing administrative functions including drafting, editing, and tracking correspondence, maintaining official files/records, and handling incoming and outgoing communications.
• Office and Workflow Management: Organizing and maintaining an efficient front office environment. Monitoring the office's battle rhythm, tracking deadlines, and ensuring all required deliverables are met.
• Event & Travel Planning: Coordinating logistics and requirements for official travel, events, ceremonies, and meetings to ensure successful outcomes and smooth operations.
• Confidentiality & Discretion: Handling sensitive information with strict confidentiality and maintaining the highest standards of integrity and professionalism.

Expected salary range: $85,000 - $100,000

This position will end on our around March 30, 2027 with the possibility of extension.

This position is contingent on contract modification

Work Environment

• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

• 11-20% / Occasional travel.

WWC Global, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active-duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team.

WWC Global is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

WWC Global's Affinia Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affinia Action Program can be accessed during normal business hours by making an appointment with the Human Resources Team.

Basic Requirements

• Bachelor's Degree.
• Current, active Secret security clearance.
• Proven experience in an executive assistant, administrative, or similar support role; preferably supporting senior military, government, or public sector leaders.
• Exceptional organizational skills with demonstrated ability to manage complex schedules, competing priorities, and strict deadlines in a fast-paced environment.
• Superior written and verbal communication skills; professional presence and competency interacting with high-ranking officials and dignitaries.
• High degree of discretion, judgment, and ability to manage confidential or sensitive information.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office management tools.
• Strong attention to detail and a commitment to accuracy.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Ability to access federal facilities in compliance with Real ID. More information about Real ID can be found here: https://www.dhs.gov/real-id/about-real-id and at https://www.tsa.gov/travel/security-screening/identification.
• Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.
• U.S. Citizenship is required.

Preferred Qualifications

• Prior experience supporting general officers, senior military leaders, or executives at the SES or equivalent level within the Department of Defense or U.S. government.
• Familiarity with military protocols, customs, and terminology.
• Prior experience with planning and coordinating high-level meetings and events.
• Outstanding interpersonal skills to foster positive working relationships both within the command and with outside organizations.
• Proactive attitude with the ability to anticipate needs, adapt to changing priorities, and resolve issues independently.

Benefits

WWC Global offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance
• Eligibility requirements apply