Executive Assistant - Chief Digital Officer

Gensler; Los Angeles (CA); On-site; USD 125,000 - 140,000; Full time

Benefits offered by this job

Bonuses

401k

Profit sharing

Employee stock ownership

Well-being programs

Job summary

Gensler is seeking an Executive Assistant who will be the strategic right hand to the Chief Digital Officer and the digital leadership team globally. You will orchestrate a global rhythm of business, enable strategic focus, and act as a force-multiplier for one of the firm’s most future-facing roles.

You will manage the calendar, travel, and communications, partner with senior stakeholders, and support a fast-paced, innovation-driven environment across AI, data, storytelling, and mega-projects.

Qualifications

• Minimum 8+ years of experience supporting C-level executives.
• Deep experience with global scheduling and international travel coordination.
• Strong cross-cultural communication and relationship-building skills.
• Fluent with Microsoft 365, Adobe Creative Suite, PowerPoint, Miro and Teams.
• Experience in design, architecture, entertainment or digital consulting is a bonus.

Responsibilities

• Be the Strategic Anchor - ensure the CDO is in the right conversations with optimal prep.
• Operate at the Speed of Innovation - juggle priorities across time zones and cultures.
• Command Global Relationships - build trust-based senior stakeholder relationships.
• Manage the Business of Innovation - monitor contracts, budgets, and resourcing.
• Craft Communications That Inspire - develop world-class presentations and briefs.
• Push the Boundaries of the Role - elevate executive support to be proactive and impactful.

Skills

Executive support

C-level support

Global scheduling

Travel coordination

Microsoft 365

Adobe Creative Suite

PowerPoint

Miro

Teams

Tools

Adobe Creative Suite

PowerPoint

Miro

Teams

Microsoft 365

Job description

At Gensler, we are reimagining the intersection of design, technology, and human potential. The Global Design Technology Studio powers this transformation, a bold collective of creatives, strategists, technologists, and futurists pioneering what's next. From shaping the way our creatives design to redefining experiences through AI and data, our global team is imagining and leading Gensler's digital transformation.

And now, we're looking for a new kind of Executive Assistant! Someone who is not just operationally excellent, but creatively driven, strategically minded, and passionate about building something truly extraordinary in this era of digital innovation driven by purpose in the world.

Your Role

This is not your traditional Executive Assistant position. This is a trailblazer role, a critical right hand to the Chief Digital Officer (CDO) and the digital leadership team across the globe.

In this high-velocity, highly visible role, you'll help orchestrate a global rhythm of business, enable strategic focus, and act as a force-multiplier for one of the most future-facing roles in the firm. You'll be embedded within a team of digital innovators working across AI, data‑intelligence, creative digital storytelling, mega-projects and next‑gen design technology. You are the glue that keeps it all together for us and a true enabler of our future.

This is a role for someone who wants to shape the future, not just schedule it. You'll be joining a leadership group that's defining what's next for Gensler and the industry - with a front‑row seat (and often a co‑pilot role) in some of our most transformative conversations.

What You Will Do

• Be the Strategic Anchor - Ensure the CDO is in the right conversations, at the right time, with the right preparation. Own the calendar like a chessboard. Prioritize with precision. Anticipate needs before they're spoken.
• Operate at the Speed of Innovation - Juggle priorities across time zones and cultures. Flex between detail and big picture. Adapt instantly. This is a role where fast is not fast enough - you bring clarity through the chaos.
• Command Global Relationships - Build powerful trust‑based relationships with senior stakeholders, industry partners, and global studio teams. You'll be a connector, a gate‑opener, and an incredible influencer.
• Manage the Business of Innovation - Track vendor contracts, budget allocations, financial reporting, and team resourcing with confidence. You'll help ensure our strategy is powered by operational excellence.
• Craft Communications That Inspire - Help prepare world‑class presentations, briefing materials, visual storytelling, and executive documents. You should be fluent in PowerPoint, Adobe Creative Suite, and collaborative tools like Miro and Teams.
• Push the Boundaries of the Role - We don't want ordinary. We want entrepreneurial. You'll help elevate the entire function of executive support - just like your peers at Gensler - making it more connected, more proactive and very impactful.

Your Qualifications

• A High‑Velocity Operator - You thrive in fast‑paced environments with global complexity. You're two steps ahead and five steps deep - always.
• Curious and Courageous - You ask bold questions, challenge the status quo, and find better ways forward.
• Digitally Fluent - You've supported leaders in technology‑driven roles - CDOs, CTOs, CIOs - and understand how to translate vision into action across a distributed ecosystem.
• Financially Sharp - You can read a P&L, track quarterly budgets, and speak the language of contracts, procurement, and vendor management.
• Emotionally Intelligent - You know how to read a room, listen deeply, and lead with empathy and integrity.
• Design‑Savvy - You love great storytelling and understand how to turn ideas into impact through stunning presentations and polished deliverables.
• Relationship Builder - You forge deep trust with teams, clients, and leadership. People know you as a go‑to connector and culture‑carrier.
• Minimum 8+ years of experience supporting C-level executives, ideally in creative, tech, or innovation‑led organizations
• Deep experience with global scheduling, international travel coordination, and cross‑cultural communication
• Strong command of tools: Microsoft 365, Adobe Creative Suite, PowerPoint, Miro, Teams
• Experience working in environments that blend strategy, design, innovation, and technology
• Bonus: Experience in design, architecture, entertainment or digital consulting firms

*The compensation range for this role in Los Angeles is estimated to be between $125k-$140k plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best‑in‑class design. From curated art exhibits to internal design competitions to "Well‑being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affimative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].