Executive Assistant (Chief Business Officer)

Dropbox; United States; On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

On-site fitness and wellness

Commuter subsidies

Medical, dental, and vision coverage

401K retirement plan with companymatch

Generous paid time off

Company-paid holidays

Volunteer time off

AI tooling to boost productivity

Job summary

Dropbox is seeking an Executive Business Partner to the Chief Business Officer. You will manage a demanding calendar, coordinate travel, and enable high-impact executive operations.

You will partner with the CBO, Chief of Staff, and senior leaders to keep initiatives moving with precision and proactive execution. The role requires a disciplined, calm professional who can surface risks early and maintain clear, actionable communications across the leadership ecosystem.

Qualifications

• 8+ years of experience supporting a senior executive or C-level leader.
• Experience planning complex domestic and international travel with contingencies.
• Proven ability to prioritize, surface risks early, and drive resolution.
• Strong written and verbal communication with senior stakeholders.

Responsibilities

• Own a complex calendar as a strategic operating tool across time zones.
• Coordinate domestic and international travel end-to-end with logistics.
• Prepare meetings with right attendees, agendas, pre-reads, and action items.
• Support communications and maintain accurate records and expenses.
• Collaborate with Chiefs of Staff and cross-functional partners to resolve scheduling needs.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

Slack

Gmail

Concur

Navan

Google Docs

Dropbox

Job description

• As the Executive Business Partner to Dropbox’s Chief Business Officer, you’ll create leverage through exceptional executive administration, judgment, and follow-through
• You’ll own the details that help him and his team operate at its best: a strategic calendar, seamless travel, useful meetings, clear preparation, accurate communications, and thoughtful coordination across the Chief Business Officer’s team and the broader Dropbox leadership system
• This is a high-impact executive administration role in a fast-moving and evolving business
• You’ll work closely with the CBO, his Chief of Staff, the Office of the CBO team, other executive admins, Chiefs of Staff, business partners, and senior cross-functional leaders
• You’ll often need to make decisions with incomplete information, surface risks early, and keep work moving without creating unnecessary noise or rework
• This is an exceptional administration role where you’ll bring judgment and a point of view, but your primary responsibility is to make the executive and the operating system work better through accurate, proactive, collaborative execution
• You’ll first learn the existing system, build trust, and develop pattern recognition — then you’ll bring best practices and your expertise to help reshape systems and make them work even better
• If you’re highly organized, calm under pressure, direct in your communication, persistent about follow through, and energized by making complex executive work feel simple, then this role is for you
• Own a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
• Support meeting prep by ensuring the right attendees, context, agendas, pre-reads, links, decision points, and follow-up actions are in place
• Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
• Partner with the CBO’s Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups
• Collaborate with other executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
• Support communication by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through, ensuring that important messages are accurate and do not stall
• Plan and execute executive meetings, offsites, and leadership events with strong attention to detail and a crisp focus on attendee experience, budget, and contingency planning
• Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and relevant executive reference materials
• Surface risks early, make recommendations, and own issues through resolution rather than simply completing the first task requested
• The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly
• We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise
• We shine under pressure and create order from chaos
• We serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that defines Dropbox‘s culture with everything from scheduling and meeting agendas to event planning and travel arrangements
• If you’re a resourceful doer who finds joy in making things happen, join our Admin team

Benefits

• On-site fitness and meditation classes
• Commuter subsidies
• Medical, dental, and vision coverage
• We offer a generous company contribution toward individual medical, dental, and vision insurance coverage, including contributions toward dependent premiums
• Start building a successful 401K retirement plan with our dollar for dollar contribution match, up to $1,500 per quarter to a maximum of $6,000 per calendar year
• Keep sharing and collaborating with friends and family even when you’re not at work with free Dropbox space for your whole crew
• Take the vacation you’ve always dreamed of with up to four consecutive weeks of paid time off
• Celebrate common holidays without your paycheck taking the hit with 11 company paid holidays
• Each Dropboxer has access to 32 hours of paid volunteer time off each year that they can use to support the causes close to their hearts
• We regularly offer panels and seminars featuring the best minds in tech, talent, diversity, and beyond that any Dropboxer can attend from the comfort of their home
• No two Dropboxers are the same, and their benefits shouldn’t be either. Our Perks allowance empowers employees to customize their benefits in line with what really matters to them

High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs (and of course Dropbox!), as well as AI tooling for efficiency through human-machine partnershipComfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important detailsExperience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zonesExperience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing prioritiesExpertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organizationProven ability to prioritize independently, make sound decisions with incomplete information, and elevate risks early with a recommendationDemonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-throughExperience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partnerAbility to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travelStrong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partnersExperience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organizationExperience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level eventsExperience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythmsExperience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputsProject or program management experience that complements, but does not replace, strong executive administration fundamentalsAI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:Judgment: Evaluate information and make decisions in complex situationsConnection: Communicate, collaborate, and build trustAdaptability: Learn, adjust, and stay effective through changeAwareness: Understand yourself and othersWe look for four key behaviors in candidates:AI fluency is a core part of how we work and grow. It’s not about being an expert—it’s about using these tools thoughtfully and effectively to improve your work and support othersLearning: You stay current on emerging AI tools and trends, continuously build your skills, and share what you learn with othersOwnership: You use AI responsibly by protecting data, applying sound judgment, and taking accountability for the quality and accuracy of your workExperimentation: You explore new AI capabilities and apply them to improve workflows within approved tools and practicesLeverage: You use AI to enhance thinking, improve efficiency, and increase your impact and your team’s