Executive Assistant - Ceremony of Roses

Sony Music Entertainment; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

401K + employer matching

Volunteer benefits

Paid leave and family benefits

Professional growth

Winter recess time off

Job summary

Sony Music Entertainment is seeking an Executive Assistant to the SVP, Global Retail & Licensing within Ceremony of Roses in New York. You will provide high‑level operational, planning, cross‑functional execution, and administrative support in a fast‑paced, global environment.

Success depends on strong communication, attention to detail, proactive problem‑solving, and a hospitality‑focused approach when working with artists and industry professionals.

Qualifications

• Minimum 5+ years of executive assistant experience supporting a senior-level executive.
• Exceptional structuring, analytical, and communication skills.
• Highly organized, proactive, and capable of anticipating needs before direction is provided.
• Excellent written and verbal communication skills.
• Flexible and available outside standard business hours when necessary.

Responsibilities

• Organize and support internal meetings, including agendas and notes.
• Provide executive administrative support to the SVP, Global Retail & Licensing, anticipating needs.
• Handle expenses and monthly reports, process invoices, and reconcile statements.
• Manage domestic and international travel schedules for the SVP.
• Maintain documents and coordinate cross-functional initiatives.
• Track follow-ups across the department and related teams.
• Prepare presentations and participate in strategic discussions using MS Office.

Skills

Executive support

Microsoft Office

Organizational skills

Communication skills

Travel coordination

Problem solving

Fast learner

Tools

Microsoft Office Suite

Job description

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first‑ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first‑ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. Ceremony of Roses is an agile creative practice built to solve the commercial and creative challenges of the world’s top artists. As Sony Music’s merchandise partner, we serve a roster of global talent—both within and beyond the Sony ecosystem. We’re defined by our commitment to product excellence, delivering products that are made to be kept, worn, and loved for years to come. Our best‑in‑class creative team delivers culture‑leading, artist‑specific collections that build artist brands beyond their music. Most importantly, we deliver customer excellence, embedding ourselves as an extension of each client’s team, bringing transparency, accountability, and tailored support to every partnership

As Executive Assistant to the SVP, Global Commercial Affairs, you will play a critical role in ensuring the smooth and efficient operation of the commercial department within Ceremony of Roses. You will provide high‑level operational, planning, cross‑functional execution, and administrative support in a fast‑paced, global environment while acting as a trusted extension of the SVP. Success in this role means strong communication, attention to detail, proactive problem‑solving and a hospitality‑focused approach to working with artists and industry professionals.

What You’ll Do

• Organize and support internal meetings, including preparing agendas, gathering supporting materials, capturing notes, tracking outcomes and action steps.
• Provide key proactive executive administrative support to the SVP, Global Retail & Licensing of Ceremony of Roses – anticipate needs, follow‑through on all details and handle all confidential situations with discretion.
• Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements
• Manage domestic and international travel schedules for the SVP, Global Retail & Licensing of Ceremony of Roses.
• Maintain shared documents, workflow communication, execution follow‑up. Provide coordination support on cross‑functional initiatives.
• Track follow‑ups and action items across the department, as well as broader departments within Ceremony of Roses, labels, and corporate teams.
• Support preparation of presentations, strategic discussions, and artist management meeting utilizing MS Suite (Excel, PowerPoint, Word)

Who You Are

• Minimum 5+ years of executive assistant experience supporting a senior‑level executive in a fast‑paced organization.
• Exceptional structuring, analytical, and communication skills. Curious and learns new concepts quickly.
• Highly organized, proactive, and capable of anticipating needs before direction is provided.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Flexible and available outside standard business hours when necessary.
• Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) across Mac and PC environments
• Great client relations and hospitality‑driven approach
• Excellent written and verbal communication skill
• Flexibility with hours
• Highly organized
• Fast learner

What We Give You

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company‑paid identity theft protection and resources for pets, mental health and meditation resources, industry‑leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back‑up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licences held, and the location in which the applicant lives and/or from which they will be performing the job.

New York Pay Range

$60,000—$85,000 USD