Coordinator, A&R Admin

Sony Music Entertainment; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

401K + employer matching

Professional growth & development

Voluntary benefits

Job summary

Sony Music Entertainment is seeking a Coordinator, A&R Administration to support the operational and financial processes for artist recording projects in New York. You will assist with budgets, contracts, payments, and project tracking, ensuring timely delivery of assets and adherence to label standards.

Daily duties include setting up artists, vendor verification, royalty accounts, POs, invoice processing, and timeline tracking, while coordinating with internal teams and artist reps on project

Qualifications

• Experience in music administration or entertainment finance.
• Basic understanding of music industry contracts and union requirements.
• Strong organizational skills with ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide administrative support for day-to-day management of artist recording projects.
• Set up new artists, vendor setup, and verification; establish royalty accounts.
• Issue purchase orders and process invoices; track timelines and deliverables.
• Coordinate with internal departments to ensure documentation for union filings is submitted.
• Collaborate with artist representatives, attorneys, and managers on project details.
• Assist with preparation of reports and summaries for senior management.

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Vendor management

Education

Bachelor's degree in Music Business or Business Administration

Tools

SAP

Microsoft Office

Job description

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

The Coordinator, A&R Administration supports the A&R Administration team in managing the operational and financial processes for artist recording projects. This role involves assisting with budgets, contracts, payments, and project tracking, ensuring smooth execution of artist projects and compliance with label standards. The Coordinator serves as a key liaison between internal departments and external partners to facilitate timely delivery of physical and digital assets.

What you'll do:

• Provide administrative support for the day-to-day management of artist recording projects, including:
  • Setting up new artists.
  • Vendor set up and verification
  • Setting up royalty accounts
  • Issuing purchase orders and processing invoices
  • Tracking and updating project timelines and deliverables
  • Handling royalty participant inquiries.
• Collaborate with internal departments to ensure timely submission of required documentation for union filings (AFM and SAG-AFTRA).
• Coordinating with artist representatives, attorneys, and managers on project details and deliverables.
• Assist with the preparation of reports and summaries for senior management.
• Maintain and organize departmental records, including contracts, budgets, and correspondence.
• General administrative department support and trouble shooting
• Work with IT and A&R Administration staff to troubleshoot system issues and support workflow enhancements.

Who you are:

• 1-2 years of experience in music administration, finance, or a related field, preferably within a record label or entertainment company.
• Basic understanding of music industry contracts, union requirements, and financial processes.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Exceptional attention to detail and accuracy in tracking budgets, contracts, and payments.
• Excellent communication and interpersonal skills with the ability to work collaboratively across teams.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with systems like SAP or similar financial tools is a plus.
• Passion for music and an eagerness to learn about the industry.
• Bachelor's degree in Music Business, Business Administration, or a related field is preferred.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

New York Pay Range

$45,000—$55,000 USD