Executive Assistant, CEO & Sporting Director

San Diego Wave Fútbol Club; California; On-site; USD 68,000 - 83,000; Full time

Job summary

San Diego Wave Fútbol Club is seeking an experienced Executive Assistant to support the CEO and Sporting Director in a dynamic sports environment. The role balances business and sporting needs, coordinating calendars, travel, meetings, and confidential correspondence.

The ideal candidate brings 4+ years of senior-level support, exceptional organizational skills, and a professiona l, proactive approach to cross-functional collaboration.

Qualifications

• 4+ years supporting senior leaders or executives.
• Experience supporting multiple executives preferred.
• Exceptional organizational and project management skills.
• Strong written, verbal, and interpersonal communication skills.
• High level of discretion and confidentiality.

Responsibilities

• Provide dedicated administrative support to the CEO and Sporting Director.
• Manage complex calendars, scheduling, and meeting coordination for both executives.
• Coordinate domestic and international travel.
• Prepare agendas, briefing materials, presentations, and reports.
• Draft and manage executive correspondence.
• Support senior leadership meetings and executive planning sessions.
• Coordinate executive-level projects and strategic initiatives.
• Support Board meetings and executive preparations.
• Maintain executive records, files, and documentation.

Skills

Executive support

Scheduling & calendar management

Communication

Discretion & confidentiality

Relationship building

Tools

Microsoft Office

Job description

WE’D LOVE FOR YOU TO JOIN US!

San Diego Wave Fútbol Club is on a mission to build a world class home for players and fans. We are seeking a dynamic, forward-thinking individual to join our mission to share our story, win championships, increase, and delight our fans. We’re making memories and engaging our community through this beautiful game.

Reporting directly to the CEO, the Executive Assistant serves as a trusted partner to the CEO and Sporting Director, providing high-level administrative, operational, and organizational support that enables both leaders to operate effectively and efficiently. This role manages complex schedules, coordinates key meetings and travel, supports strategic initiatives, facilitates communication across departments, and ensures seamless execution of executive priorities. As a shared Executive Assistant, this position balances the needs of both the business and sporting functions of the club while maintaining flexibility in a dynamic professional sports environment.

Role Responsibilities

Executive Support

• Provide dedicated administrative support to the CEO and Sporting Director.
• Manage complex calendars, scheduling, and meeting coordination for both executives.
• Prioritize and resolve scheduling conflicts.
• Coordinate meetings with ownership, league representatives, agents, player representatives, ownership, sponsors, and partners.
• Prepare agendas, briefing materials, presentations, and reports.
• Track action items, deadlines, and commitments.
• Coordinate domestic and international travel.
• Process expense reports and administrative documentation.
• Draft and manage executive correspondence.
• Handle confidential information with discretion.

Organizational & Leadership Support

• Support Senior Leadership Team meetings and executive planning sessions.
• Prepare presentations, reports, and leadership meeting materials.
• Facilitate communication between business and sporting departments.
• Coordinate executive-level projects and strategic initiatives.
• Support Board meetings and executive preparations.

Travel, Meetings & Events

• Coordinate meeting logistics, catering, technology, and visitor management.
• Support executive offsites, club functions, and league meetings.
• Manage executive guest and VIP experiences.

Administrative Operations

• Maintain executive records, files, and documentation.
• Support document management and administrative workflows.
• Assist with special projects and research assignments, including office management initiatives, office space planning, workplace improvements, and other special office projects as needed.

QUALIFIED?

• 4+ years supporting senior leaders or executives.
• Experience supporting multiple executives preferred.
• Exceptional organizational and project management skills.
• Strong written, verbal, and interpersonal communication skills.
• High level of discretion and confidentiality.
• Advanced proficiency in Microsoft Office and productivity tools.
• Ability to work evenings, weekends, and match days.
• Adapt quickly as business needs evolve.
• Exceptional at building relationships both internally and externally.
• Professional, positive, and proactive.
• Passion for the success of Women’s Professional Sports.

This is a full-time, exempt role with a base compensation of $75,000+ DOE.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.