Executive Administrative Assistant

General Motors; Warren (MI); Hybrid; USD 48,000 - 68,000; Full time

Job summary

General Motors is seeking an Executive Administrative Assistant to support executives at the Warren Technical Center. The role emphasizes calendar management, travel arrangements, and confidential information handling within a hybrid work model.

The successful candidate will schedule meetings, coordinate U.S. and global travel, and collaborate with executives and admins across levels. Strong communication and independent problem-solving are essential for success in this fast-paced environment.

Qualifications

• Associate degree or equivalent experience required.
• 2–5 years of demonstrated experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• High degree of discretion and confidentiality.
• Ability to work independently in a fast-paced environment with changing timelines.
• Proficient in Outlook, Word, Excel, PowerPoint, Microsoft Teams, and video conferencing.

Responsibilities

• Conserve leaders' time by handling administrative details to expedite email and phone correspondence.
• Collaborate with GM Executives and their Admins on all levels.
• Schedule meetings and maintain dynamic calendars.
• Arrange U.S. and global travel, including passport, visa requirements, and expense reporting.
• Manage dedicated conference room scheduling.
• Exercise independent judgement in handling ambiguous tasks with minimal input from staff.
• Back up other admins as necessary.
• Lead multiple tasks while balancing interruptions.
• Update records, confidential files, and reports.
• Revise staff and department distribution lists.

Skills

Excellent interpersonal skills

Time management

Discretion

Problem-solving

Independent worker

Education

Associate Degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Video conferencing

Job description

Executive Administrative Assistant

General Motors is searching for an Executive Assistant to perform a wide range of administrative tasks and support multiple executives at the Warren Technical Center. Success as the point person for the Advanced Engineering Execution team will rely on your excellent interpersonal skills, outstanding time management, and initiative to independently research and collect needed information. Accuracy and attention to detail when making travel arrangements, calendaring, and scheduling are key. If you are an adaptable teammate interested in being on the pulse of an evolving campus with new and exciting ideas, we are interested in hearing from you! Please read below:

Responsibilities:

• Conserve leaders' time by assuming administrative details to expedite email and phone correspondence
• Collaborate with GM Executives and their Admins on all levels
• Schedule meetings and maintain dynamic calendars
• Arrange U.S. and global travel, including passport, visa requirements, and expense reporting
• Manage dedicated conference room scheduling
• Exercise independent judgement in handling ambiguous tasks with minimal input from staff
• Back up other admins as necessary
• Lead multiple tasks while skillfully balancing interruptions
• Update records, confidential files, and reports
• Revise staff and department group distribution lists

Required:

• Associate Degree or equivalent experience
• 2-5 years of demonstrated ability as an Executive Assistant, Personal Assistant, or similar administrative type role
• High degree of discretion and confidentiality
• Confidence to work independently on projects in a fast-paced environment with changing timelines
• Skilled problem-solver with capability to determine solutions to unusual problems
• Proficient in Outlook, Word, Excel, PowerPoint, Microsoft Teams, and video conferencing
• Outstanding interpersonal and relationship leadership skills to effectively collaborate with varying levels of the organization as needed
• High level of integrity, ability to deal with ambiguity, take initiative/self-directed
• Ability to work outside normal business hours as needed
• Up-to-date, valid driver's license

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).

This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day - individually and collectively - to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

From day one, we're looking out for your well-being-at work and at home-so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources .

Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.

Accommodations

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at 1-8