Executive Assistant - C-Suite

Swoop Technologies; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Swoop Technologies is seeking an Executive Assistant to support the Leadership Team in a dynamic startup environment. This hybrid Washington, DC-based role requires in-office presence 3+ days per week and offers exposure to both business and engineering operations.

You will manage calendars and travel, prepare materials for meetings, and serve as a liaison across the leadership team and external partners. The role emphasizes process improvements, communication, and dependable collaboration

Qualifications

• Experience as an executive assistant or in project management with delivery on complex tasks.
• Excellent organizational skills and meticulous attention to detail.
• Passion for startups or fast-growth organizations.
• Strong multitasking, time management, and prioritization abilities.
• Excellent written and verbal communication skills.
• Resourceful, self-motivated, dependable with collaboration across the company.

Responsibilities

• Perform administrative tasks: manage calendars, travel coordination, meetings, speaking engagements, event planning.
• Serve as a liaison across Swoop's Leadership Team, internal teams, and external parties.
• Report directly to the C-suite, providing dedicated support across multiple executives.
• Prepare materials for meetings and presentations.
• Attend meetings, capture critical information, ensure action items and follow-ups are completed.
• Prepare daily briefings and other information leaders need for daily activities.
• Identify and promote process improvements and new operational strategies.
• Compose internal and external communications.

Skills

Executive support

Project management

Organizational skills

Startup mindset

Multitasking

Written & verbal communication

Job description

This is a hybrid position that requires someone based in the Washington, DC metro area who can work in-office 3+ days per week

Your Impact:

As an Executive Assistant to Swoop's Leadership Team, you'll be at the center of our business and engineering operations. You thrive in the fast-paced environment of a startup, adapt quickly as priorities shift, and anticipate what leaders need before they ask. Your exceptional scheduling skills, sharp eye for process improvements, and follow-through on tasks elevate the entire organization. Your professionalism, organizational skills, dependability, analytical mindset, and communication all help Swoop do great things.

About Swoop:

Swoop Technologies has a mission to organize and make accessible the world's military and critical infrastructure. We are building a distributed operating system, SwoopOS, that decomposes the world's equipment into a distributed robotic embodiment upon which a new generation of distributed systems, autonomous systems, and agentic AI can be built and deployed using our SDK, Valhalla, and operated via our browser, Surf. Imagine the world's equipment - consisting of the electrical grid, communications architectures, manufacturing facilities, and militaries as a trapped supply of inputs possessing the potential to ensure Western military advantage, sovereign control of economically competitive manufacturing capacity, or the creation of a grid that fosters energy dominance. Swoop is liberating these trapped assets, allowing them to contribute to the world's future as a series of building blocks to be combined at the speed of software, limited by only the hard constraints of physics and the soft constraints of safety. That is what Swoop is building. Not in the data center or cloud or edge on-premise computing node. In the physical world.

This is a hybrid position that requires someone based in the Washington, DC metro area who can work in-office 3+ days per week

What You'll Do:

• Perform an array of administrative tasks (manage calendars, coordination of travel, meetings, speaking engagements, event planning)
• Serve as a liaison across Swoop's Leadership Team, internal Swoopers, and external parties
• Report directly to the C-suite, providing dedicated support across multiple executives
• Prepare materials for meetings and presentations
• Attend meetings, capture critical information, and ensure action items/follow ups are completed
• Prepare daily briefings and any other information leaders need for the day's activities
• Identify and promote process improvements and new operational strategies
• Compose internal and external communications

You Should Have:

• Experience as an executive assistant, or in a role requiring project management and a proven track record of delivering on complex tasks
• Excellent organizational skills and reliable attention to detail
• A passion for start-ups or organizations going through rapid growth stages
• Strong multitasking, time management, and prioritization skills
• Excellent written and verbal communication
• A resourceful, self-motivated, dependable approach, with a willingness to collaborate across the whole company

Swoop Technologies is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.