Executive Assistant, Budget & Finance Division

City of New York; New York (NY); On-site; USD 63,000 - 72,000; Full time

Job summary

The City of New York Department of Correction seeks a Community Coordinator to support outreach and administrative operations across the five boroughs. You will liaise with staff, vendors, and the public, ensuring adherence to procurement procedures and coordinating the Assistant Commissioner’s calendar.

The role requires a Bachelor’s degree or equivalent experience, strong writing and communication skills, and MS Office proficiency; residency rules apply. Salary range: $62,868 to $72,298.

Qualifications

• Must have excellent writing and communication skills.
• Ability to prioritize and manage multiple assignments.
• Ability to work with diverse groups or independently.
• Proficiency in MS Office (Excel, Word, Outlook) and data entry.

Responsibilities

• Act as liaison with agency staff, other agencies and the public.
• Provide technical assistance and communicate with public and personnel.
• Prepare confidential documents and organize meetings.
• Coordinate daily schedule of the Assistant Commissioner.
• Respond to information requests and manage calendars.

Skills

Writing skills

Communication skills

Interpersonal skills

Problem solving

Organizational skills

MS Office

Data entry

Education

Bachelor's degree

High school diploma

Experience/equivalency

Job description

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

• Serve as the unit’s Liaison in communicating with all agency staff, other agencies and the public that supports the agency, division and bureau guidelines and/or regulations;
• Provide technical assistance and communication to the public and Agency personnel;
• Maintain constant communication with vendor representatives to learn about new products and answer any questions related to New York City Procurement Procedures;
• Assist the Assistant Commissioner in preparation for meetings and daily briefings;
• Prepare confidential and sensitive documents, correspondence and/or publication materials;
• Coordinate the daily schedule of the Assistant Commissioner;
• Respond to internal and external requests for information;
• Manage the Assistant Commissioner’s calendar by preparing meeting agendas and coordinating meetings;
• Respond and organize incoming and outgoing electronic and written inquiries;
• Maintains confidential files, documents and records;
• Answers telephones, screening calls and/or emails;
• Perform general office duties such as sorting mail, filing, making copies, faxing, and ordering office supplies;
• Provide assistance during project planning, development, and implementation;
• Assist with the preparation of presentation material, reviewing reports and documents;
• Perform related duties as assigned.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Excellent writing, communication, inter-personal, problem-solving and organizational skills - Ability to prioritize and manage multiple assignments - Ability to work with diverse groups as part of a team and/or independently - Advanced proficiency in MS Office (Excel, Word, Outlook), and data entry

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $62,868.00 – $72,298.00