Executive Assistant / Board Liaison

Readers 2 Leaders; Dallas (TX); Hybride; USD 55 000 - 60 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental plan

Vision plan

Simple IRA retirement plan

25 days PTO

Holidays closed

Monthly self‑care time

WFH Fridays + 3 flex days/month

Résumé du poste

Readers 2 Leaders in Dallas seeks an Executive Assistant/Board Liaison to support the President & CEO with proactive daily operations, calendar management, and cross‑department coordination. You will be the frontline contact for internal and external partners, ensuring smooth administrative workflows and timely information flow.

This exempt, full‑time role focuses on board management, meeting logistics, and top‑level communication.

Qualifications

• Associates or bachelor’s degree or equivalent experience.
• Ability to organize and prioritize work while also being detail‑oriented.
• Proficiency in Microsoft and Google Suite applications.
• Excellent communication skills, both oral and written.
• Excellent organization and interpersonal skills.
• Valid driver’s license required.

Responsabilités

• Daily Operations: communicate with Board members and donors; coordinate high‑level meetings; support processes and calendar logistics.
• Board Management: prepare agendas, attend meetings, onboard new board members, track engagement metrics.
• All other duties as assigned by the President & CEO.

Connaissances

Calendar management

Communication

Organization

MS Office

Google Suite

Driver’s license

Formation

Associates degree

Bachelor's degree

Equivalent experience

Outils

Microsoft Office

Google Workspace

Description du poste

About Readers 2 Leaders

Readers 2 Leaders is a 501(c)(3) non‑profit organization that envisions a world where all students have equitable opportunities to thrive as readers and leaders. Our mission is to develop and to equip students for success through the power of reading.

With evidence‑based tutoring methodologies at the heart of all we do, Readers 2 Leaders prepares children, caregivers, and educators with the tools to read and share reading with others. We reach children with crucial literacy intervention and enrichment at schools, in out‑of‑school time (OST), at partner nonprofits, and at home, and we prioritize reaching children of color and those who are economically disadvantaged to help close systemic resource gaps that affect these students most. Our diverse staff and leadership seek to integrate the experiences and concerns of our communities through consistent, culturally competent, and creative approaches to literacy learning.

Readers 2 Leaders values the mental health of its employees and has taken steps to implement self‑care activities, lightened workloads, and work‑from‑home opportunities.

Executive Assistant / Board Liaison

The Executive Assistant/Board Liaison will provide support to the President & CEO with a proactive approach to the daily operations of Readers 2 Leaders. The main focus of this position is on board management, calendar management for the President & CEO, and support of the President & CEO with regard to day‑to‑day operational activities of the organization. The Executive Assistant/Board Liaison will serve as a frontline contact and liaison on behalf of the CEO with internal and external contacts. Working closely with the Senior leadership team and the CEO, the Executive Assistant is a key administrative position providing comprehensive administrative support, coordination, and project management for Readers 2 Leaders.

Department: Executive

Reports to: President & CEO

Positions Supervised: N/A

FLSA Status: Exempt

Core Duties and Responsibilities:

• Daily Operations
  • Communicate directly and on behalf of the President & CEO with Board members, donors, and others on matters related to organizational initiatives
  • Communicate with the general staff on the President & CEO’s behalf and coordinate logistics with high‑level meetings both internally and externally
  • Provide day‑to‑day operational support, including creating and sustaining efficient business processes
  • Submitting PO requests on behalf of the President & CEO or any board‑related items
  • Alerting President & CEO to pertinent PTO and PO requests
  • Assisting with event planning, such as the annual staff retreat and Holiday Party
  • Scheduling performance reviews with direct reports approximately two times per year
  • Manage President & CEO’s calendar, including coordinating logistics such as identifying locations, conflicts, creating and sending calendar invites, and sending reminders when appropriate
  • Track donor/funder engagement metrics
  • Provide on‑site support to the CEO during North Texas Giving Day in accordance with campaign requirements
  • Assists with additional tasks as assigned

• Board Management
  • Prepare and distribute agendas and other related materials for Board meetings and committee meetings
  • Attend all Board and committee meetings, both in‑person and virtual
  • Assist with Board recruitment, including posting the Board of Directors position in various locations, collecting applications, and onboarding selected candidates as well as off‑boarding current board members whose terms are ending
  • Keep board member information current in all locations (Dropbox, Google site, R2L website)
  • Prepare for Board meetings, including tech/sound setup, room setup, arrangements for food/drinks, and preparation of name tags and day‑of‑handouts/printables
  • Collect board and committee meeting minutes, review, and submit to the President & CEO for Board approval
  • Track Board Engagement metrics
  • Work closely with VP of Advancement and Engagement to generate and distribute Board Giving Reports approximately three times per fiscal year
  • Schedule one‑on‑one meetings between Board members and the President & CEO throughout the year
  • Work with the Board Chair and direct reports of the President & CEO to schedule an annual performance review of the President & CEO
  • Assists with any other task as assigned

• All other duties as assigned by the President & CEO

Qualifications

• Associates or bachelor's degree or equivalent experience
• Ability to organize and prioritize work while also being detail‑oriented
• Proficiency in Microsoft and Google Suite applications
• Excellent communication skills, both oral and written
• Excellent organization and interpersonal skills
• Valid driver’s license required

Salary and Benefits

• Starting Salary Range: $55,000 - $60,000; commensurate with experience
• Full‑time employee health insurance premiums paid by Readers 2 Leaders
• Dental, vision plans, and ancillary benefits available
• Simple IRA Retirement Plan
• 25 days paid time off (PTO) allotted per year to encourage work/life balance
• Office closed on most federal holidays & December 24-January 1
• Monthly self‑care time
• Work from home on Fridays and three additional “flex” work‑from‑home days per month that may be used with prior approval from the President & CEO.