Executive Assistant at Ceres

Wayne State University; Boston (MA); Hybrid; USD 50,600 - 60,150; Full time

Benefits offered by this job

80-85% employer-paid health insurance

403(b) retirement plan with match

Generous vacation and paid time off

Job summary

Ceres seeks an Executive Assistant to the Chief People and Culture Officer. This role involves providing administrative and logistical support for executive operations, managing complex schedules, and assisting with communication and event planning. Candidates should have a Bachelor's degree, at least two years of relevant experience, and strong organizational skills. The position offers a salary between $50,600 and $60,150 with competitive benefits, and can be performed in-person in Boston or remotely with flexibility across US time zones.

Qualifications

• Minimum of two years of related full-time work experience required.
• Experience as an assistant to a senior executive highly preferred.
• Strong research and problem-solving capabilities.

Responsibilities

• Provide administrative and logistical support to the Chief People and Culture Officer.
• Attend internal and external meetings to take notes and identify next steps.
• Support executive communications by drafting, editing, and distributing messages.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Bachelor’s degree or commensurate experience

Tools

Asana

Salesforce

Microsoft Office Suite

Job description

Executive Assistant to the Chief People and Culture Officer

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful People and Cultures and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

For more information about Ceres, please visit our website (www.ceres.org). Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the People and Culture Team

The People & Culture (P&C) team leads engagement to attract, retain, reward, and ensure equity, wellbeing, and development for our greatest asset, our people. Critical to the progress of Ceres’ mission, this team leads initiatives to curate a culture of inclusion and belonging while diligently attending to the workforce needs of Ceres.

About the Role

The Executive Assistant should be highly organized and proactive to assist executive level staff at Ceres. The role supports an executive and may, by extension, support other senior individuals reporting to the executive. This full-time position provides a combination of administrative and departmental support. As a representative of senior management at Ceres, the Executive Assistant must support Ceres’ commitment to diversity, equity and inclusion and embody that commitment to foster an inclusive work environment.

This full-time non-exempt position reports to the Chief People and Culture Officer. The role can be performed from the Boston, MA office or remotely from a commutable distance from our Boston office. Candidates must be flexible to work with employees in all US time zones.

Specific Duties

• Provide administrative and logistical support to the Chief People and Culture Officer and other senior members of the team:
  • prioritizing phone calls, correspondence, and meeting requests,
  • managing complex calendars/schedules, and
  • ensuring follow-through of specific activities and projects to completion.
• Attend internal and external meetings, as assigned, to take notes, identify next steps, and ensure follow-through on activities to completion.
• Support executive or team communications by drafting, editing, and as needed, distributing communication on behalf of the Chief People and Culture Officer.
• Assist in development and management of team planning, goal setting, and impact tracking, working in concert with Chief People and Culture Officer and project leads.
• Assist team in roll out and distribution activities of key reports and special projects.
• Provide presentation support for Chief People and Culture Officer, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed.
• Assist with planning, coordination, and logistics for virtual and in-person events.
• Book travel, schedule meetings, and draft trip itineraries for Chief People and Culture Officer.
• Process Chief People and Culture Officer expenses, reimbursements, and other finance-related administrative duties.
• Support engagements with external vendors and special projects, as necessary.
• Coordinate monthly team meetings including creating agendas, managing logistics, note taking, and meeting follow-up.
• Serve as representative of P&C team on various internal planning committees and in support of relevant activities and events.
• Travel to meetings and events, as required.
• Other projects or tasks as assigned.

Qualifications

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of related full-time work experience required; experience as an assistant to a senior executive highly preferred.
• Experience and/or interest in human resources highly preferred.
• Knowledge of, or experience with, sustainability issues and/or NGOs, a plus.
• Strong organizational, logistical, and time management skills, with keen attention to detail.
• Demonstrated initiative and motivation with the ability to manage and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to anticipate executive needs to ensure smooth operations and strategic support.
• Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
• Highly developed communication skills, both written and verbal.
• Excellent research and problem-solving capabilities.
• Ability to work proactively, both independently and collaboratively with a team.
• Proficiency with word-processing, spreadsheets, databases, e-mail, and presentation programs.
• Familiarity with project management, HRIS, LMS, and/or CRM platforms including Asana, Paycor, 15Five, Articulate, and Salesforce a plus.
• Interest in being part of a diverse workforce and willingness to support Ceres’ Commitment to Inclusion and Equity.
• Willingness to travel as needed.

Compensation and Benefits

The hiring salary is $50,600 – $60,150 with competitive benefits (Pay Grade 12).

Ceres offers fantastic benefits including opportunities for hybrid and remote work; 80%, 82% or 85% (depending on your coverage election) employer paid health insurance and 85% employer paid dental insurance; a 403(b) retirement plan with a generous match that starts on day one; generous allowances for commuter and work from home expenses; flexible spending accounts to set aside money on a pre-tax basis for eligible expenses; 10 holidays, generous vacation, and additional paid time off including week-long summer and winter breaks, summer Fridays, and sick, personal, and parental leave.

Ceres Culture

Everyone has a role to play in the movement towards a more just and sustainable world.

Ceres is committed to diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, and we do not discriminate based on race, color, national origin, age, religion, marital status, gender, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.