Executive Assistant to the Chief Network Officer

Ceres, Inc.; Boston (MA); Hybrid; USD 50,600 - 60,150; Full time

Benefits offered by this job

Hybrid work opportunities

Comprehensive health benefits

Generous vacation and paid time off

403(b) retirement plan with employer match

Job summary

A nonprofit organization focused on sustainability is seeking an Executive Assistant to provide administrative and programmatic support to senior management. This full-time position can be performed remotely or from Boston or San Francisco offices. The ideal candidate should have a Bachelor's degree and at least two years of relevant experience. Responsibilities include managing calendars, coordinating events, and supporting various projects, while embodying the organization's commitment to diversity and inclusion.

Qualifications

• Minimum of two years of related full-time work experience; experience as an assistant to a senior executive highly preferred.
• Demonstrated initiative and ability to manage multiple tasks in a fast-paced environment.
• Strong judgment and high level of integrity.

Responsibilities

• Provide administrative support to the Chief Network Officer and senior team members.
• Attend internal and external meetings to take notes and ensure follow-through.
• Assist in developing goals and managing team planning.

Skills

Organizational skills

Communication skills

Time management

Problem-solving capabilities

Education

Bachelor's degree or commensurate experience

Tools

Salesforce

Microsoft Office

Job description

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

For more information about Ceres, please visit our web site (www.ceres.org).

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the Role

The Executive Assistant should be highly organized and a proactive to assist executive level staff at Ceres. The role supports an executive and may, by extension, support other senior individuals reporting to the executive. This full-time position provides a combination of administrative and programmatic/departmental support. As a representative of senior management at Ceres, the Executive Assistant must support Ceres’ commitment to diversity, equity and inclusion and embody that commitment to foster an inclusive work environment.

This full-time non-exempt position reports to the Chief Network Officer. The role can be performed remotely or from the Boston, MA or San Francisco, CA offices. Candidates must be flexible to work with employees in all US time zones.

Specific duties include but are not limited to the following:

• Provide administrative and logistical support to the Chief Network Officer and other senior members of the team including: acting as a primary point of contact, prioritizing phone calls, correspondence, and meeting requests, managing calendars/schedules, and ensuring follow-through of specific activities and projects to completion.
• Attend internal and external meetings, as assigned, to take notes, identify next steps, and ensure follow-through of activities to completion.
• Assist in development and management of team planning, goal setting, and impact tracking, working in concert with Chief Network Officer and project leads.
• Assist team in roll out and distribution activities of key reports and special projects.
• Provide event and development activity support for Chief Network Officer, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed.
• Assist with planning, coordination, and logistics for virtual and in-person events.
• Book travel, schedule meetings, and draft trip itineraries for Chief Network Officer.
• Process Chief Network Officer expenses, reimbursements, and other finance-related administrative duties.
• Support engagements with external partners, funders, and special projects, as necessary.
• Coordinate the Accelerator Board Working Group meetings’ agendas, logistics and minutes.
• Travel to meetings and events, as required.
• Support for Ceres’ Investor, Company, and Policy Networks and Strategic Partnership teams.
• Ability to provide support as back-up “event ambassador”.
• Other projects or tasks as assigned.

Qualifications

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of related full-time work experience required; experience as an assistant to a senior executive highly preferred.
• Demonstrated initiative and motivation with ability to manage and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
• Strong organizational, logistical, and time management skills, with keen attention to detail.
• Highly developed communication skills, both written and verbal.
• Excellent research and problem-solving capabilities.
• Ability to work proactively, both independently and collaboratively with a team.
• Proficiency with word-processing, spreadsheet, database, e-mail, and presentation programs.
• Knowledge of, or experience with, sustainability issues, particularly understanding of the role of business, the investment community, and/or NGOs, a plus.
• Familiarity with Salesforce, a plus.
• Interest in being part of a diverse workforce and willingness to support Ceres’ Commitment to Inclusion and Equity.
• Willingness to travel as needed.

Compensation and Benefits

The hiring salary is $50,600 – $60,150 with competitive benefits (Pay Grade 12). Ceres offers fantastic benefits including opportunities for hybrid and remote work; 80%, 82% or 85% (depending on your coverage election) employer paid health insurance and 85% employer paid dental insurance; a 403(b) retirement plan with a generous match that starts on day one; generous allowances for commuter and work from home expenses; flexible spending accounts to set aside money on a pre-tax basis for eligible expenses; 10 holidays, generous vacation, and additional paid time off including week-long summer and winter breaks, summer Fridays, and sick, personal, and parental leave.

Ceres Culture

Everyone has a role to play in the movement towards a more just and sustainable world.

At Ceres, we are committed to intentionally and carefully curating, engaging, and retaining a diverse and inclusive workforce. We endeavor to create a supportive environment that sparks innovation, fosters respect, and allows Ceres employees, in all roles at all levels, to come together equally to be fulfilled, successful, and to thrive.

Ceres is committed to diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, and we do not discriminate based on race, color, national origin, age, religion, marital status, gender, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.

If you have questions related to the above statement or need a reasonable accommodation under the Americans with Disabilities Act (ADA), please contact our ADA Coordinator at [e-mail]. Please note, this email address is for ADA inquiries only.

To Apply

We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org. Please submit a resume and cover letter through our online application. Professional references may be requested during the selection process. Existing work authorization is required at the time of application submission as Ceres is unable to sponsor any work visa sponsorship for this position.