Executive Assistant, Associate

Bloomberg Industry Group; Town of Russia (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Bloomberg Industry Group is seeking an organized administrative professional to support product leadership. You will interface with management across levels, coordinate calendars, plan meetings, and manage cross-team workflows with diplomacy and professionalism.

Responsibilities include supporting travel, organizing events, maintaining documentation, and ensuring accurate records across Teams, SharePoint, and Confluence. A Bachelor's degree and 2+ years of experience are preferred.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years providing administrative support to teams in large organizations, coordinating calendars and supporting events.

Responsibilities

• Manage and prioritize simultaneous assignments and projects, including information gathering and monitoring.
• Demonstrate excellent written and verbal communication skills.
• Maintain credibility, judgment, analytical skills, and attention to detail.
• Coordinate calendars and travel arrangements for product leadership.
• Provide administrative support across teams to ensure smooth coordination and execution.
• Assist with scheduling meetings and resolving conflicts.
• Support planning sessions and team forums.
• Organize meetings and small-scale events, including logistics and materials preparation.
• Maintain documentation and templates in Teams, SharePoint, and Confluence.

Skills

Written & verbal communication

Calendar management

Interpersonal skills

Attention to detail

Project coordination

Education

Bachelor's degree

Tools

Teams

SharePoint

Confluence

Job description

Under general supervision, manage a wide range of key activities for Product leadership of Bloomberg Industry group; interface with all levels of management to provide administrative support with a focus on coordination of activities, team routines, and documentations, while developing knowledge of internal processes and tools; and demonstrate a high level of professionalism and diplomacy to staff members and customers of Bloomberg Industry Group.

What will you do

• Demonstrated ability to manage and prioritize simultaneous assignments and projects, as well as conduct information gathering and monitoring.

• Excellent written and verbal communication skills.

• High level of credibility, judgment, analytical skills, and attention to detail.

• High level of interpersonal, organizational, and calendar management skills.

• Provide administrative support across teams to ensure smooth coordination and execution.

• Assist with scheduling and maintaining calendar for product leadership, including coordinating meetings and resolving conflicts.

• Support the coordination of team meetings, forums, and planning sessions.

• Help organize meetings and small-scale events, including logistics and materials preparation.

• Assist with travel arrangements and provide support for vendor and procurement activities, where applicable.

• Maintain and update shared documentation (e.g. Teams, SharePoint, Confluence), templates, trackers to ensure information is accurate and accessible.

Experience

• Bachelors’ degree or equivalent experience.

• 2+ Years Experience providing administrative support to teams in large organizations, including coordinating calendars, supporting event planning, maintaining documentation, communicating effectively, and assisting with multiple stakeholders and tasks simultaneously.

Compensation Range

$80,000.00-$100,000.00

Placement in the salary range will be decided upon completion of the interview process. Salary determination will be determined based on factors including but not limited to relevant experience, demonstrated skills related to the requirements of the role, education, certifications, and geographic location.

Equal Opportunity

Bloomberg Industry Group maintains a continuing policy of non-discrimination in employment. It is Bloomberg Industry Group’s policy to provide equal opportunity and access for all persons, and the Company is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (“Protected Characteristic”). Bloomberg prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics (“Discrimination”).