Executive Administrative Assistant – Legal, Compliance & Risk

Bloomberg; United States; On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) + match

Paid holidays

Paid time off

Wellness programs

Job summary

Bloomberg is seeking an Administrative Assistant to support our Legal, Compliance, and Risk department in New York. You will manage calendars, travel, and communications for senior leaders while contributing to department-wide projects and process improvements.

The role requires 5+ years of administrative experience, superb organization, and a tech-savvy mindset. You’ll work closely with cross-functional teams in a fast-paced environment and participate in initiatives that shape the operational

Qualifications

• 5+ years of administrative experience supporting multiple leaders, including C-level executives.
• Exceptional organizational skills and proactive, positive mindset.
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills; confident interfacing with senior stakeholders.
• Experience handling confidential information with sound judgment.
• High comfort with technology and ability to learn new tools quickly.

Responsibilities

• Provide high-quality calendar, travel, and meeting coordination for senior leaders.
• Support travel logistics for international and domestic trips, including tech support and expense reconciliation.
• Assist with document and data management (redlining, formatting, archiving, iManage).
• Prepare PowerPoint decks and reports for internal meetings and leadership presentations.
• Partner with Facilities, HR, Finance, and other teams for daily operations.
• Assist planning of meetings, summits, town halls, and social events.
• Support internal committees by tracking deliverables and coordinating meetings.
• Manage departmental inboxes and triage requests; escalate time-sensitive matters.
• Provide basic project management support for cross-team initiatives.

Skills

Administrative excellence

Organizational skills

Proactive mindset

Communication skills

Tech fluency

Confidential handling

Tools

Microsoft Office

Apple iOS/macOS

Visio

Zoom

SharePoint

Job description

Location

New York

Business Area

Legal, Compliance, and Risk

Ref #

10054278

Description & Requirements

Bloomberg’s Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex issues that come with being the world’s leading financial news and information company. Our team is made up of talented and hardworking professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems. We are committed to a workplace where all our employees can thrive regardless of background, and where everyone feels empowered to make an impact. We also recognize the importance of giving back to our communities as evidenced by our award-winning pro bono program!

What's the role?

We’re seeking an Administrative Assistant who brings a blend of organizational excellence, technology fluency, and flexibility to support our Legal, Compliance, and Risk Department in a dynamic and fast-paced environment. In addition to providing exceptional administrative support to senior leaders, you’ll be actively involved in department-wide projects, technology adoption efforts, and internal initiatives that shape the operational culture of the team.

You’ll thrive here if you are proactive, organized, detail-oriented, and excited about learning new systems, tools, and workflows in a fast-paced, evolving environment.

We’ll trust you to:

• Provide high-quality calendar, travel, and meeting coordination for senior leaders, managing scheduling conflicts and prioritizing time effectively
• Support travel logistics for international and domestic trips, including technology support, accommodations, and expense reconciliation
• Assist with document and data management (e.g., redlining, formatting, archiving, and using document management systems like iManage)
• Prepare PowerPoint decks and reports for internal meetings and leadership presentations
• Partner with Facilities, HR, Finance, and other internal teams to ensure smooth day-to-day operations
• Assist with the planning and execution of meetings, summits, town halls, and social events
• Provide support to internal committees (onboarding, training, inclusion, pro bono), tracking deliverables and coordinating meetings
• Manage departmental inboxes, triaging requests, escalating time-critical matters, and ensuring prompt responses
• Provide basic project management support for cross-team initiatives, including tracking milestones and action items
• Help identify and implement process improvements to increase administrative efficiency and user experience, including through the use of technology
• Maintain confidentiality and adhere to best practices in document handling, compliance, and internal communication, demonstrating discretion, sound judgment, and tact in managing sensitive matters
• Support time-sensitive ad hoc operational and administrative requests

You’ll need to have:

• 5+ years of administrative experience supporting multiple leaders and frequent interactions with C-level executives, preferably in a global organization
• Exceptional organizational skills and a proactive and positive mindset
• Strong attention to detail and ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills; confident interfacing with senior stakeholders
• Experience working with confidential information and sound judgment in decision-making
• High comfort level with technology, including the ability to quickly learn new tools and platforms
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook), Apple iOS/macOS, and collaboration tools like Visio, Zoom, SharePoint

We’d love to see:

• Experience working in a legal, compliance, or risk environment (in-house or law firm)
• Familiarity with document management systems (e.g., iManage)
• Interest in technology, operations, or process improvement
• A desire to work on cross-functional teams and stretch beyond traditional admin duties

Salary Range = 85,000-125,000 USD Annual+ Benefits + Bonus

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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