Executive Assistant (Antitrust & Competition Economics)

Charles River Associates; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

401(k) match

Paid time off

Parental leave

Wellness programs

Job summary

Charles River Associates in Washington, DC is seeking a full-time Executive Assistant to support multiple Vice Presidents and consulting staff. The role covers project and team administration, client relations, and coordination of marketing, recruiting and onboarding.

The EA will act as a critical liaison among project teams, clients and corporate departments, demonstrating strong organizational skills, attention to detail and the ability to anticipate next steps.

Qualifications

• Minimum 3 years in a support role, preferably in professional services.
• Strong client invoicing experience in high-volume environments.
• Familiarity with financial reporting tools, exposure to Oracle preferred.
• Proven contract management and ability to edit and maintain client letters.
• Experience with client communications and outreach.
• Advanced MS Office capabilities (Word, Excel, PowerPoint, Outlook).
• Excellent attention to detail and professional demeanor.
• Strong judgment, problem-solving and multi-tasking in fast-paced settings.

Responsibilities

• Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests and timesheets in a timely manner
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants
• Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues
• Follow up and provide regular reporting on outstanding project unbilled amounts, receivables, and write-offs under the direction of Vice Presidents and project managers
• Facilitate client retention letters and statements of works; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested
• Oversee client relationship management database and deliver marketing and business development support
• Manage logistics for internal and external practice meetings and client events
• Serve as point person for ad hoc practice needs, such as ordering supplies, employee gifts, etc.
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices
• Perform other administrative duties as assigned

Skills

Project coordination

Client relations

Billing support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Attention to detail

Tools

Oracle

Job description

Executive Assistant (Antitrust & Competition Economics)

Washington, DC, United States

About Charles River Associates

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations and governments around the world. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. Since 1965, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis that provide clients with clear, implementable solutions to complex business concerns.

Position Overview

Our Antitrust and Competition Economics practice is an acknowledged leader in providing economic analysis, advice, and testimony for antitrust and merger cases worldwide. Clients include government agencies, law firms, and corporations of all sizes. Some of our past engagements include work with parties to the Office Depot/OfficeMax, Texas Instruments/National Semiconductor, and Google/Motorola Mobility Holdings transactions. We tailor our analyses to the facts of each case, employing tools such as merger simulation, upward pricing pressure analysis, econometrics, bargaining theory, or game theory as needed. Whether before a court or a regulatory agency, CRA consultants set a high standard for the clear communication of sophisticated economic analysis in complex cases.

Job Overview

We are currently seeking a full-time Executive Assistant to provide support to multiple Vice Presidents and consulting staff in a number of critical areas, including project and team administration; client relations; and marketing, recruiting and onboarding coordination. This role will support members of our practices based in our Washington DC office.

The Executive Assistant serves as a critical connection between and among our project teams, clients, and corporate departments. This person will have exceptional organizational, time-management and communication skills and a strong attention to detail. A successful Executive Assistant demonstrates initiative and responsiveness, picks up new skills quickly, and exhibits an ability to anticipate next steps.

Key Responsibilities

• Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests and timesheets in a timely manner
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants
• Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues
• Follow up and provide regular reporting on outstanding project unbilled amounts, receivables, and write-offs under the direction of Vice Presidents and project managers
• Facilitate client retention letters and statements of works; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested
• Oversee client relationship management database and deliver marketing and business development support
• Manage logistics for internal and external practice meetings and client events
• Serve as point person for ad hoc practice needs, such as ordering supplies, employee gifts, etc.
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices
• Perform other administrative duties as assigned

Qualifications

• Minimum 3 years of relevant work experience in a support role; experience in professional services strongly preferred (consulting, law, financial services)
• Strong client invoicing experience, ideally with exposure to time-based and fixed price billing, in a high-volume environment
• Familiarity with financial reporting tools (exposure to Oracle preferred)
• Proven contract management capability; editing, facilitating and maintaining client and/or vendor retention letters
• Prior experience with client communications and outreach
• Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Exceptional attention to detail and focus on accuracy in work product
• Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude
• Displays good judgment and problem-solving skills in a fast-paced environment
• Well-organized, flexible and capable of managing multiple priorities simultaneously
• Outstanding written and oral communication skills
• Maintains client, corporate and court-ordered confidentiality at all times

How to Apply

To be considered for this position, please submit your resume and a cover letter (optional).

Work Location Flexibility

CRA creates a work environment that enables our colleagues to benefit from being together in the office to best deliver on our promise of career growth, mentorship and inclusivity. At the same time, we recognize that individuals realize a range of benefits when working from home periodically. We currently expect that individuals spend at least 3 to 4 days a week working in the office (which may include traveling to another CRA office or to client meetings), with specific days determined in coordination with your practice or team.

Our Commitment to Equal Employment Opportunity

Charles River Associates is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other protected characteristic under applicable law.

Salary and Other Compensation

A good-faith estimate of the annual base salary range for this position is $90,000 - $120,000. Starting pay within this range may vary based on factors such as education level, experience, skills, geographic location, market conditions, and other qualifications of the successful candidate. This position may be eligible for additional bonus incentive compensation.

Benefits

CRA offers a comprehensive benefits package, subject to eligibility requirements, which may include: medical, dental, and vision insurance; 401(k) retirement plan with employer match; life and disability insurance; paid time off (vacation, sick leave, holidays); paid parental leave; wellness programs and employee assistance resources; and commuter benefits.