Executive assistant and office manager

World Mobile Group; Reno (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

World Mobile Group is seeking an Executive Assistant & Office Manager to support our senior leadership and manage Reno-area office operations. You will coordinate calendars, meetings, travel, and cross-department projects while keeping the office smooth and productive.

We value at least four years of relevant experience, strong organizational skills, and discretion in handling confidential information. On-site work in Sparks, NV is required to support a fast-paced, proactive team.

Qualifications

• At least four years of experience in executive assistance, office management or a combination of both.
• Strong organizational and time management skills with ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and office management software.
• Proactive approach to solving problems and following tasks through to completion.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings and coordinate travel arrangements.
• Oversee daily office operations and maintain an organized, productive working environment.
• Support project coordination and provide administrative assistance across departments.
• Prepare reports, presentations and correspondence.
• Coordinate office supplies and manage relationships with vendors and service providers.
• Handle confidential information with care and discretion.

Skills

Executive support

Calendar management

Travel coordination

Administrative coordination

Communication

Discretion

Scheduling

Tools

Microsoft Office

Office management software

Job description

World Mobile is building a new kind of mobile network designed to make connectivity more accessible, affordable and people-powered. Our ecosystem combines mobile services, travel eSIMs and decentralized network infrastructure, expanding access to connectivity across established and emerging markets.

About the Role

We are looking for a proactive, highly organized Executive Assistant & Office Manager to support our senior leadership team and oversee the day-to-day operations of our Reno-area office.

This role combines direct executive support with hands-on office management. You will coordinate schedules, meetings and travel, support projects across departments, and keep the office organized and running smoothly.

The ideal candidate brings at least four years of relevant experience, strong attention to detail, and the ability to manage competing priorities with professionalism and discretion.

Key Responsibilities

• Manage executive calendars, schedule meetings and coordinate travel arrangements.
• Oversee daily office operations and maintain an organized, productive working environment.
• Support project coordination and provide administrative assistance across departments.
• Prepare reports, presentations and correspondence.
• Coordinate office supplies and manage relationships with vendors and service providers.
• Handle confidential information with care and discretion.

What We Are Looking For

• At least four years of experience in executive assistance, office management or a combination of both.
• Strong organizational and time management skills, with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and office management software.
• A proactive approach to solving problems and following tasks through to completion.
• Sound judgment and the ability to handle sensitive information confidentially.
• Availability to work on-site in Sparks, Nevada, in the Reno area.