Executive Assistant and Office Administrator

Precision Investments; Wylie (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A fast-growing commercial real estate investment firm in Texas is seeking a highly organized Executive Assistant / Office Administrator. This pivotal role involves supporting co-founders, managing office operations, and liaising with investors. Ideal candidates are detail-oriented and thrive in a fast-paced environment.

Qualifications

• Minimum 3+ years of relevant experience.
• Self-starter capable of working independently.
• Highly organized, thorough, and detail-oriented.

Responsibilities

• Provide direct support to the company’s two partners.
• Oversee office operations and organization.
• Serve as liaison with investors regarding payments.

Skills

Communication

Organization

Initiative

Multitasking

Tools

Microsoft Office

QuickBooks Online

Job description

Precision Investments is a fast-growing commercial real estate investment firm passionate about the acquisition and value enhancement of shopping centers in Texas. We have had tremendous results transforming underperforming properties with our first 12 acquisitions (totaling over 300,000 square feet with over 120 tenants).

MISSION STATEMENT & CORE VALUES

Our Mission

To acquire and reposition value-add shopping centers in Texas to unlock their full potential while maximizing returns for our investors and having fun while doing it.

Core Values

• Honesty & Integrity
• Accountability
• Communication
• Initiative

POSITION OVERVIEW

We are seeking a highly organized, proactive, and adaptable Executive Assistant / Office Administrator to support the company’s two co-founders and oversee daily office operations. This role is pivotal to keeping our office running smoothly while ensuring our leadership team remains efficient and focused. Core responsibilities include executive support, basic bookkeeping in QuickBooks Online, office administration, and serving as a liaison with investors.

The ideal candidate is detail-oriented, takes initiative, communicates effectively, and thrives in a fast-paced environment. You should be comfortable working independently, handling ambiguity, and willing to take on any task.

ESSENTIAL DUTIES & RESPONSIBILITIES

Executive Support

• Provide direct support to the company’s two partners on business and personal matters
• Manage calendars, schedule meetings, coordinate travel, and handle reservations
• Assist with tracking and follow-up on projects, deadlines, and deliverables
• Prepare and edit reports, letters, presentations, and other documents
• Handle inbound communication (calls, emails, voicemails)
• Perform personal tasks (errands, travel, appointments, research/purchase gifts, home maintenance, vehicle maintenance, bill payments)
• Utilize QuickBooks Online for basic bookkeeping (recording, reconciling transactions, generating P&L reports)
• Prepare checks, bill payments, deposit checks, and monitor bank accounts

Office Administration

• Oversee office operations and organization
• Act as point of contact for vendors, suppliers, and building management
• Manage office supplies, equipment, and amenities
• Maintain a clean, organized, and welcoming environment
• Manage office records, contact databases, and filing systems
• Coordinate onboarding for new hires
• Assist with payroll processing, benefits, and HR-related tasks

Investor & Team Communication

• Serve as liaison with investors regarding payments, documentation, and tax forms
• Maintain shared company calendar and coordinate meetings and events
• Manage multiple email accounts and respond proactively
• Attend and take notes during weekly team meetings

General

• Proactively identify tasks and anticipate needs
• Implement new technologies for payroll, reporting, website updates, and social media
• Handle miscellaneous projects and tasks as needed
• Maintain confidentiality and discretion

QUALIFICATIONS & REQUIREMENTS

• Minimum 3+ years of relevant experience
• Self-starter capable of working independently in a fast-paced environment
• Highly organized, thorough, and detail-oriented
• Ability to multitask, prioritize, meet deadlines, and adapt
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with QuickBooks Online or similar bookkeeping software
• Resourceful in managing unclear assignments
• Strong communication skills and professional demeanor

APPLICATION

Please apply by:

• Completing the Culture Index Applicant Survey