Executive Assistant and Human Resources Coordinator

Girl Scouts of Kentucky; Lexington (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Join a leading nonprofit organization dedicated to empowering girls and strengthening communities as an Executive Assistant & HR Coordinator. In this pivotal role, you will support the CEO and manage key HR functions while ensuring smooth operations and communication across the organization. Ideal candidates are detail-oriented multitaskers with a proactive approach and a passion for community impact.

Qualifications

• High attention to detail is crucial.
• Must be a multitasking pro handling various priorities.
• Experience in HR administration is a plus.

Responsibilities

• Manage CEO’s calendar and administrative tasks efficiently.
• Coordinate HR functions like recruiting, payroll, and benefits.
• Serve as a liaison for benefits vendors and handle employee inquiries.

Skills

Attention to detail

Multitasking

Discretion

Problem solving

Tools

Salesforce

Paylocity

Microsoft 365

Job description

Description

Are you an exceptionally organized, detail-oriented professional who thrives on managing multiple projects and enjoys the satisfaction of a job well done? Do you want to be part of an organization that empowers girls and strengthens communities?

The Girl Scouts of Kentucky's Wilderness Road is looking for an Executive Assistant & HR Coordinator to support our CEO while handling key HR functions like benefits enrollment and employee file management.

Responsibilities:

CEO and Board Member Support & Ad-hoc Tasks (50%)

• Manage the CEO’s calendar, including scheduling meetings, travel, and logistics.
• Track meeting outcomes and follow up on action items, including donor cultivation and stewardship tasks.
• Maintain confidential records related to CEO and board communications.
• Assist with onboarding and annual follow-up tasks for new and returning board members.
• Draft professional correspondence, reports, meeting minutes, and presentations.
• Manage board communication tools (e.g. shared drives, newsletters) to ensure streamlined information flow.
• Coordinate travel arrangements for senior leadership.
• Coordinate local and national travel for board members, national delegates, and other volunteers traveling on behalf of Council governance.
• Assist with special projects and handle ad-hoc requests with a high degree of accuracy.

Human Resources and Employee Administration (50%)

• Coordinate posting position vacancies, recruiting and interviewing candidates, and hiring Council staff.
• Oversee benefits enrollment and termination, ensuring timely and accurate updates with vendors.
• Coordinate payroll withholdings, verifying deductions and ensuring compliance with company policies.
• Process expense reports for staff, ensuring adherence to organizational policies.
• Assist managers in locating HR resources, such as policies, performance review tools, and training materials.
• Maintain employee records and files, ensuring compliance with recordkeeping regulations.
• Update and enforce onboarding and offboarding procedures, ensuring smooth transitions for new hires and departing employees.
• Serve as the primary liaison for benefits vendors, resolving employee questions and handling issues promptly.
• Support compliance with employment laws, policies, and HR best practices.

Requirements

What We’re Looking For:

• High attention to detail – you catch the little things before they become big things.
• Multitasking pro – you juggle multiple priorities with ease.
• People-savvy – you handle confidential info with discretion and professionalism.
• Problem solver – you anticipate needs and take initiative.

Bonus Points if You Have:

• Experience in HR administration (benefits, policies, or compliance).
• Knowledge of cloud based systems (for example, Salesforce, Paylocity, and Microsoft 365).
• Passion for nonprofit work and community impact.