Executive Assistant and Front Desk Coordinator

Health Dimensions Group; Hopkins (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement savings plan

Medical, dental, and vision insurance

Paid time off & volunteer time off

Tuition reimbursement & professional发展

Job summary

Health Dimensions Group is seeking an Executive Assistant & Front Desk Coordinator to support the Corporate Office. You will manage executive calendars, coordinate travel, prepare professional documents, and help keep the reception and office environment organized.

The role blends high-level administrative support with front-desk duties, requiring strong communication, organization, and service orientation. On-site in Hopkins, MN with standard business hours.

Qualifications

• Associate's degree in Business Administration or equivalent combination of education and experience preferred.
• 3–5 years of prior administrative support experience preferred.
• Healthcare experience or exposure is a plus.
• Experience coordinating travel and meetings is a plus.
• Proficiency with office equipment and technology is expected.

Responsibilities

• Serve as the welcoming first point of contact for calls, visitors, and office needs.
• Manage calendars for executives and coordinate internal/external meetings.
• Coordinate travel arrangements and prepare expense reports.
• Prepare professional documents, manuals, presentations, dashboards, and reports.
• Support office operations including supplies, facilities, and onboarding.

Skills

Calendar management

Executive communication

Travel coordination

Office administration

Customer service

Education

Associate's degree in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Join Our Team as an Executive Assistant & Front Desk Coordinator!

Are you a highly organized administrative professional who thrives on keeping people, priorities, and details moving forward? Do you enjoy being the go-to person who helps create a welcoming office environment while also providing high-level support behind the scenes?

Health Dimensions Group is seeking an Executive Assistant & Front Desk Coordinator to join our Corporate Office team! In this role, you’ll serve as a key resource across the organization, providing executive and administrative support to our Operations, Finance, Quality, and People & Culture teams while helping ensure the day-to-day needs of our corporate office run smoothly.

This is a great opportunity for someone who is organized, detail-oriented, adaptable, and comfortable balancing everything from executive calendars and meetings to office coordination, reports, travel arrangements, and special projects.

Why Health Dimensions Group?

At Health Dimensions Group, we're all about making lives better—whether it's for our residents, clients, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor® , and we bring those values to life every single day.

Now, let's talk about YOU and why you'll love this opportunity.

What You'll Do (AKA: Your Superpowers)

Be the Heart of Our Corporate Office

• Serve as a welcoming first point of contact for incoming calls, visitors, and general office needs

• Manage incoming mail, packages, deliveries, and courier services

• Help maintain an organized, professional, and welcoming reception area, conference rooms, copy rooms, and kitchen spaces

• Coordinate with building management and service providers regarding maintenance, cleaning, repairs, and other office needs

• Order and maintain office and kitchen supplies while identifying opportunities for improved service and pricing

• Partner with People & Culture to help coordinate orientation for new team members

• Assist with meeting preparation, including food, technology, supplies, setup, and cleanup

• Support the planning and coordination of HDG company meetings

• Reconcile credit card statements for timely payment

Provide Executive & Administrative Support

• Provide executive assistance through strong organization, communication, and follow-through on projects and priorities

• Manage calendars for Operations and Quality leadership, including internal and external meetings, conference calls, and webinars

• Coordinate travel arrangements as needed

• Organize expense receipts and submit expense reports for designated executive leaders

• Prepare professional documents, manuals, presentations, spreadsheets, reports, agendas, minutes, scorecards, and dashboards

• Help ensure materials consistently reflect HDG's brand and identity standards

Coordinate Meetings, Projects & Key Priorities

• Lead planning and coordination efforts for HDG Executive Director and Operations meetings

• Coordinate details for managed community Annual and Quarterly EOS® meetings

• Assist with preparing management reports and materials for community ownership and board meetings

• Track key performance indicators, metrics, and other organizational data

• Maintain and assist with community transition workplans

• Monitor the Quality Hotline voicemail inbox, distribute messages to the appropriate parties, and help ensure timely follow-up

• Balance multiple assignments, shifting priorities, and last‑minute requests while keeping important details on track

What You Bring to the Table

Administrative Experience & Education

• Associate's degree in Business Administration or an equivalent combination of education and experience highly preferred

• 3–5 years of prior administrative support experience preferred

• Healthcare experience is a plus

• Experience coordinating travel and meetings is a plus

• Experience working with office equipment, including computers, copy/fax machines, postage equipment, and phone systems preferred

Organization & Technology Skills

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

• Strong written communication skills with excellent grammar and attention to detail

• Demonstrated ability to proofread and produce accurate, professional materials

• Ability to accurately type at least 50 words per minute

• Strong organizational and time-management skills

• Ability to manage multiple assignments simultaneously, respond to last-minute requests, and shift priorities as needed to meet deadlines

The Qualities That Will Help You Thrive

• Highly organized, dependable, and detail-oriented

• Professional and welcoming when interacting with clients, team members, visitors, contractors, and other partners

• Comfortable working independently while collaborating across multiple departments

• Strong follow-through and the ability to keep projects and priorities moving

• Adaptable and able to remain organized in a fast‑paced environment with changing needs

• A team‑first mindset and willingness to jump in wherever support is needed

Perks & Benefits (Because You Deserve It!)

• Competitive compensation

• 401(k) retirement savings plan

• Medical, dental, and vision insurance

• Paid time off & volunteer time off

• Tuition reimbursement & professional development opportunities

• Flexible scheduling options

• Pet insurance & adoption assistance

Join Health Dimensions Group and become an important part of the team that keeps our people, leaders, and organization moving forward. If you're someone who takes pride in staying organized, supporting others, creating a welcoming environment, and making sure the details are taken care of, we'd love to hear from you!