Executive Assistant

Personify Health; Newark (NJ); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Unlimited PTO

Benefits from day one

Professional development

Job summary

Personify Health seeks an experienced Executive Assistant to support senior leaders in a hybrid Millburn, NJ environment. You will manage complex calendars, coordinate domestic and international travel, and prep leaders for strategic initiatives with strong discretion and professional communication.

This role emphasizes executive alignment, meeting logistics, and cross-functional collaboration while supporting budgets, events, and confidential matters in a fast-paced setting.

Qualifications

• 5+ years of experience supporting C-suite executives, Presidents, or senior leaders.
• Experience managing complex calendars, travel arrangements, and executive priorities.
• Experience supporting multiple executives and balancing competing priorities.
• Excellent organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication with professional executive presence.
• High emotional intelligence and ability to build credibility with senior stakeholders.
• Ability to handle highly confidential information with discretion and sound judgment.
• Willingness to travel occasionally to support priorities.

Responsibilities

• Own the executive calendars and coordinate travel to align with high-impact work.
• Coordinate meeting logistics, notes, materials, and follow-up actions.
• Plan executive meetings, leadership offsites, and company events with agendas and takeaways.
• Serve as a liaison across executives, employees, board, and external stakeholders.
• Manage expenses, budgets, and administrative workflows across functions.
• Support leadership events and cross-functional operational needs.

Skills

Executive calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Relationship building

Problem solving

Job description

Overview

Who We Are

Ready to create a healthier world? We are ready for you! Personify Health is on a mission to simplify and personalize the health experience to improve healthand reduce costs for companies and their people. At Personify Health, we believe in offering total rewards, flexible opportunities, and a diverse inclusive community, where every voice matters. Together, we're shaping a healthier, more engaged future.

Responsibilities

Personify Health is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior executive leaders within our organization. This role is responsible for managing priorities, coordinating logistics, and ensuring leaders are prepared and positioned to focus on strategic business objectives.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, exercises sound judgment, and excels at building strong relationships across all levels of the organization. This individual will serve as a trusted partner to executive leadership while helping drive alignment, communication, and execution across key initiatives and stakeholders.

This is a hybrid position based in Millburn, New Jersey, requiring an on-site presence as needed to support our executive team. Occasional travel may be required to support leadership meetings, company events, and business priorities.

What You'll Do

Own the Details that Drive Impact

Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands to ensure leaders' time is aligned with the highest-impact work. Anticipate scheduling conflicts, proactively manage shifting priorities, and create efficiency in a dynamic environment.

Deliver Excellence in Communication

Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities. Ensure information is communicated clearly and efficiently across stakeholders while maintaining a high level of professionalism, accuracy, and attention to detail.

Drive Alignment and Follow-Through

Plan and facilitate executive meetings, leadership team discussions, offsites, and company events. Prepare agendas, organize materials, document key takeaways, and track action items to ensure accountability and timely execution. Help leaders stay prepared for important discussions and decisions by organizing information and anticipating needs.

Be a Trusted Connector

Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization. Coordinate meetings, communications, travel, and logistics across a broad network of stakeholders while fostering strong relationships and seamless collaboration. Handle sensitive and confidential matters with discretion, professionalism, and care.

Keep Us Moving Forward

Manage expense reports, travel arrangements, budget tracking, and administrative workflows while providing coordination and support across multiple functions. Anticipate needs during periods of travel, planning cycles, and high-volume activity to ensure continuity and momentum.

Support Leadership Events and Business Operations

Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events. Partner with internal teams and external vendors to ensure seamless execution of both virtual and in-person experiences.

What You’ll Bring

• 5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment.
• Demonstrated experience managing complex calendars, travel arrangements, and executive priorities.
• Experience supporting multiple executives and balancing competing priorities.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills with a professional executive presence.
• High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders.
• Proven ability to handle highly confidential information with discretion and sound judgment.
• Strong problem-solving skills and the ability to anticipate needs before they arise.
• Willingness to travel occasionally as needed to support executive and business priorities.

Qualifications

Why You'll Love It Here

We believe in total rewards that actually matter—not just competitive packages, but benefits that support how you want to live and work.

Your wellbeing comes first:

• Comprehensive medical and dental coverage through our own health solutions (yes, we use what we build!)
• Mental health support and wellness programs designed by experts who get it

Financial security that makes sense:

• Retirement planning support to help you build real wealth for the future
• Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
• Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage

Growth without limits:

• Professional development opportunities and clear career progression paths
• Mentorship from industry leaders who want to see you succeed
• Learning budget to invest in skills that matter to your future

A culture that energizes:

• People Matter: Inclusive community where every voice matters and diverse perspectives drive innovation
• One Team One Dream: Collaborative environment where we celebrate wins together and support each other through challenges
• We Deliver: Mission-driven work that creates real impact on people's health and wellbeing, with clear accountability for results
• Grow Forward: Continuous learning mindset with team events, recognition programs, and celebrations that make work genuinely enjoyable

The practical stuff:

• Competitive base salary plus that rewards your success
• Unlimited PTO policy because rest and recharge time is non-negotiable
• Benefits effective day one— because you shouldn't have to wait to be taken care of

Ready to create a healthier world? We're ready for you.

No candidate will meet every single qualification listed. If your experience looks different but you think you can bring value to this role, we'd love to learn more about you.

Personify Health is an equal opportunity organization and is committed to diversity, inclusion, equity, and social justice.

In compliance with all states and cities that require transparency of pay, the base compensation for this position ranges from $100,000 to $115,000. Note that compensation may vary based on location, skills, and experience. This position is eligible for 10% target bonus/variable compensation as well as health, dental, vision, mental health and other benefits.

We strive to cultivate a work environment where differences are celebrated, and employees of all backgrounds are empowered to thrive. Personify Health is committed to driving Diversity, Equity, Inclusion and Belonging (DEIB) for all stakeholders: employees (at each organization level), members, clients and the communities in which we operate. Diversity is core to who we are and critical to our work in health and wellbeing.

#WeAreHiring #PersonifyHealth

Beware of Hiring Scams:Personify Health will never ask for payment or sensitive personal information such as social security numbers during the hiring process. All official communication will come from a verified company email address. If you receive suspicious requests or communications, please report them [e-mail]. All of our legitimate openings can be found on the Personify HealthCareer Site.