Executive Assistant and Board Liaison Fordham University

Ajcunet; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Tuition remission

Life insurance

Disability coverage

EAP

Generous time off

Job summary

Fordham University, a Jesuit institution in New York, seeks an Executive Assistant and Board Liaison to support the CFO and senior leadership. This role coordinates complex scheduling, governance materials, and travel, ensuring timely, accurate preparation for board meetings and key governance activities.

The position offers a hybrid work arrangement, requiring discretion, exceptional organizational skills, and the ability to coordinate with trustees, the University Secretary, and senior leaders

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization.
• Experience supporting Board, committee, governance, or senior leadership activities.
• Demonstrated experience managing complex executive calendars and coordinating meetings involving senior internal and external stakeholders.
• Excellent written and verbal communication skills, including the ability to prepare and edit polished executive and governance materials.
• Strong judgment, discretion, attention to detail, and ability to handle confidential information.

Responsibilities

• Manages complex scheduling and calendar coordination for the CFO and designated members of the Business & Operations senior leadership team.
• Coordinates meeting logistics and ensures agendas, briefing materials, and background information are prepared.
• Prepares and edits correspondence, agendas, and notes for executive communications.
• Serves as the primary administrative liaison to the University Secretary for Board and committee activities.
• Maintains governance records, board portal materials, and deadlines.
• Coordinates executive travel, retreats, and leadership meetings.
• Handles confidential information with discretion and professionalism.

Skills

Executive calendar management

Board governance support

Event coordination

Strong communication

Google Workspace / Microsoft Office /

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Title of Position

Executive Assistant and Board Liaison

Position Number

A11315

FLSA

Exempt

Scheduled Hours Per Week

35

Department

Office Of The Budget

Campus

Rose Hill, Lincoln Center

Work Arrangement

Hybrid

Hybrid Policy

Please review the Hybrid Policy at www.fordham.edu/hybridpolicy.

Position Summary

Reporting to the Assistant Vice President for Finance Operations and Strategy, with a dotted reporting line to the Chief Financial Officer, the Executive Assistant and Board Liaison provides high-level executive, administrative, and governance support to the CFO and designated members of the Business & Operations senior leadership team. The position serves as a central coordination point for executive scheduling, Board and committee activities, leadership meetings, and related administrative operations.

Working closely with senior leaders, trustees, the Office of the President, the University Secretary, and administrative colleagues across the University, the Executive Assistant and Board Liaison ensures executives are well prepared and governance activities are coordinated accurately and on schedule. The role requires exceptional judgment, discretion, organization, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced executive environment.

Essential Functions

Executive Scheduling and Administrative Support

Manages complex scheduling and calendar coordination for the Chief Financial Officer and designated members of the Business & Operations senior leadership team, exercising judgment in prioritizing requests and resolving competing demands. Serves as a primary administrative point of contact for internal and external stakeholders seeking access to supported executives and coordinates with administrative colleagues across the University.

Coordinates meeting logistics and ensures supported executives have the agendas, briefing materials, background information, and logistical details necessary for effective participation.

Prepares and edits correspondence, agendas, meeting materials, briefing documents, notes, and other executive communications as requested. Maintains organized executive records and tracks selected commitments, deadlines, and follow-up items arising from senior leadership activities.

Board and Committee Coordination

Serves as the primary administrative liaison to the University Secretary for assigned Board and committee activities supported by the CFO organization. Manages the administrative calendar and workflow for assigned Board and committee meetings, including scheduling, agenda development, materials deadlines, meeting preparation, and follow-up.

Coordinates with Finance and Business & Operations leadership to collect, organize, review, and submit accurate and timely Board and committee materials. Maintains Board portal materials, governance records, historical files, committee rosters, calendars, and other assigned governance documentation. Tracks Board-related deliverables and coordinates with responsible parties to ensure deadlines and governance requirements are met.

Supports recurring governance activities, including committee planning, orientation materials, policy and conflict-of-interest documentation, and other Board-related processes as assigned.

Divisional Coordination and Events

Supports planning and execution of Business & Operations leadership meetings, retreats, divisional meetings, staff events, and other senior leadership convenings. Coordinates executive travel, conference registrations, itineraries, and related logistics as assigned.

Coordinates event and meeting logistics, including scheduling, space, catering, audiovisual support, materials, attendance, and vendor coordination.

Serves as a liaison among the CFO, senior leadership, trustees, the University Secretary, the Office of the President, and administrative colleagues across the University.

Handles confidential and sensitive information with discretion and maintains effective working relationships with senior internal and external stakeholders.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities

May provide peer-level coordination or subject-matter guidance to colleagues performing similar work and/or student, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.

Required Qualifications: Education and Experience

Bachelor’s degree or equivalent combination of education and relevant experience.

Minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization.

Required Qualifications: Knowledge and Skills

Demonstrated experience managing complex executive calendars and coordinating meetings involving senior internal and external stakeholders.

Experience supporting Board, committee, governance, or senior leadership activities.

Exceptional organizational skills and demonstrated ability to manage multiple priorities, deadlines, and stakeholders.

Excellent written and verbal communication skills, including the ability to prepare and edit polished executive and governance materials.

Strong judgment, discretion, attention to detail, and demonstrated ability to handle confidential and sensitive information.

Strong interpersonal skills and professional presence when working with trustees, executives, faculty, staff, and external partners.

Ability to anticipate needs, independently resolve routine issues, and exercise judgment in prioritizing competing or sensitive requests.

Proficiency with Google Workspace, Microsoft Office, Zoom, and related productivity tools, with the ability to learn Board portals, document management systems, and scheduling platforms.

Preferred Qualifications

Experience working in a university or mission-driven nonprofit environment.

Experience supporting a CFO, cabinet-level executive, or Board committee.

Familiarity with Board governance platforms such as Diligent or similar systems.

Experience coordinating executive travel, leadership retreats, or institutional events.

Minimum Starting Salary

$85,000

Maximum Starting Salary

$100,000

Note

Salary is commensurate with qualifications, experience, and skills.

Is this a Union position?

No