Executive Assistant and Board Liaison

The National Congress of American Indians,; Minneapolis, Washington (MN, District of Columbia); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Paid family leave

Job summary

National Native American Boarding School Healing Coalition seeks an Executive Assistant to support the CEO and Board of Directors, overseeing scheduling, travel, and board logistics. The role includes event planning, meeting coordination, and maintaining confidential communications across time zones.

Hybrid work is available with Minneapolis and DC travel. Minimum three years in an executive admin role required, plus strong MS Office and Google Suite proficiency.

Qualifications

• Familiarity with Native American communities and work experience in them.
• Three or more years in an administrative role reporting to executive leadership.
• Excellent verbal and written communication skills.
• Strong time management and ability to coordinate multiple projects.
• Proficiency with Microsoft Office Suite, Google Suite, and Adobe Acrobat.
• Willingness to travel up to 50% and maintain confidentiality.

Responsibilities

• Direct CEO support including calendar, travel, expenses, and correspondence.
• Prepare agendas, take minutes, and track action items with the CEO and staff.
• Coordinate Board meetings, travel, and board member onboarding.
• Assist in meeting and event planning and logistics for national conferences.
• Manage main phone line and info email to ensure timely responsiveness.

Skills

Native American communities experience

Executive leadership support

Time management

Communication skills

Discretion and confidentiality

Office software proficiency

Education

Three+ years in admin role to Exec leadership

Tools

Microsoft Office Suite

Google Workspace

Adobe Acrobat

Project management tools (internal)

Job description

Opened Aug 18, 2026 Closing Sep 14, 2026 Organization National Native American Boarding School Healing Coalition Locations Remote--Minneapolis and Washington DC preferred Contact Information

The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer and Board of Directors to advance our work. They will manage and perform a diverse set of support tasks including headquarters office administration, travel coordination, and event planning. This position plays a critical role in maintaining productive relationships with key stakeholders, including support for the Board of Directors and its committees. The Executive Assistant is a proactive problem solver with exceptional communication and detail-oriented organization skills. Under the direction of the CEO, the Executive Assistant works directly with the Executive Team to ensure that efficient administrative systems are in place to facilitate their leadership, both internally and externally.

Job Description

The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer and Board of Directors to advance our work. They will manage and perform a diverse set of support tasks including headquarters office administration, travel coordination, and event planning. This position plays a critical role in maintaining productive relationships with key stakeholders, including support for the Board of Directors and its committees. The Executive Assistant is a proactive problem solver with exceptional communication and detail-oriented organization skills. Under the direction of the CEO, the Executive Assistant works directly with the Executive Team to ensure that efficient administrative systems are in place to facilitate their leadership, both internally and externally.

Skills & Qualifications

WHAT YOU BRING

Must-Haves

• Familiarity with and work experience in Native American communities.
• Three or more years of experience in an administrative role reporting directly to Executive leadership.
• Excellent verbal and written communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with Microsoft Office Suite, Google Suite, Adobe Acrobat, and an aptitude for learning new software and applications.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality and discretion as a representative of the CEO.
• Ability to travel up to 50% of the time.

Nice-to-Haves

• Knowledge of the Native American and Alaska Native boarding school history, legacy, and impacts.
• Experience overseeing budgets and expenses.
• Experience developing internal processes and filing systems.
• Experience reporting to or serving on a Board of Directors.
• Proficient in project management software and community relations management platforms (Salesforce, Asana, Monday.com, Slack, Basecamp, etc.).

To thrive in this role, the Executive Assistant is a clear communicator, adaptable, reliable, socially and emotionally intelligent, an inquisitive learner, team and collaboration oriented, while being able to work independently.

COMPENSATION AND BENEFITS

This position is salaried, commensurate with experience, ranging from $70,000 to $85,000 annually. Benefits include health, dental, vision, life, and disability insurance with full premiums paid by NABS for the employee and 75% paid by NABS for dependents/partner, a 401(k) match up to 4% of salary, and paid family leave for qualifying events. Employees earn four weeks of paid time off each year and get paid winter break the last two weeks of December.

The successful candidate will work with a dynamic team committed to Native communities. We strongly encourage applications from Native peoples with experience working with Native communities.

WORK ENVIRONMENT

This position is 40 hours a week with heavy computer use.

Current staff are in Pacific, Mountain, Central, and Eastern time zones. Keeping 9 am to 5 pm central time hours is preferred with scheduled meetings accommodating all time zones.

This position is hybrid, working primarily from home and/or in the Minneapolis office, with travel to national conferences, meetings, and events, accompanying NABS’ CEO.

Ability to lift and carry up to 50 lbs with or without reasonable accommodation.

Ability to walk or stand for extended periods of time.

Duties & Responsibilities

EXECUTIVE ASSISTANT

What You Will Do

Direct CEO Support

• Manage the CEO's professional schedule, including agendas, mail, phone calls, calendar, and travel arrangements.
• Manage CEO expenses, including monthly credit card expense reconciliation, documentation, and reimbursement processes.
• Manage the CEO's bi-monthly timesheet and paid time off.
• Manage the CEO’s requests, scheduling, and travel for speaking engagements.
• Draft professional letters on behalf of the CEO.
• Prepare agendas for CEO approval before staff and board meetings.
• Take minutes and track action items at meetings with the CEO, including for staff meetings and with external partners as requested.
• Vet new inquiries for partnerships and provide relevant information to the CEO for consideration.

Board Support

• On behalf of the CEO, coordinate meeting schedules with the Board of Directors and committees.
• Take minutes and track action items for all Board of Directors meetings and Board committee meetings.
• Provide logistical and administrative support to ensure Board members are prepared, and meetings run smoothly.
• Arrange Board travel, logistics, and reimbursements as needed.
• Arrange for new Board Members' orientation and training.
• Maintain the Board of Directors’ Board orientation booklet.
• Maintain and track the Board of Directors' term timelines.

Meeting and Event Coordination

• Assist in managing requests for staff presentations, event attendance, tabling, and collaborative event organizing, and submit to the Executive Team for approval.
• Coordinate calendar management and event tracking, as well as content and flow of information to the Executive Team and staff, utilizing spreadsheets and project management tools.
• Accompany CEO and staff for group travel as needed for event and logistics coordination.

Office Coordination

• Provide management of NABS’s main phone line, and info email along with staff team to ensure timely responsiveness to constituents on behalf of the Executive Team.
• Provide management of notes for NABS’s weekly staff meeting.

Salary & Benefits

$70,000 to $85,000 annually